Job Description

** Job Purpose:**

The Coordinator, Communications will handle administrative duties and assist in supporting the series publicity team on day-to-day activities of campaigns as well as supporting the SVP of Communications for the Universal Studio Group division. This position is based in the Universal City, CA offices.

Essential Responsibilities:

• Function as administrative liaison to departmental staff, external vendors and consultants
• Answer telephones and perform administrative duties such as calendar scheduling, booking travel, drafting itineraries, processing invoices, preparing expense reports, reconciling p-cards, among others
• Maintain/update press contact database and additional internal lists
• Prepare internal and external distributions and correspondence
• Maintain/update our press site, Media Village
• Helps with the onboarding process for any new members of the Communications team
• Prepare programming team calendars
• Support Communications team on series campaigns as needed
• Assist with talent relations needs including booking travel, booking hair/make-up, drafting itineraries, internal and external gifting, amongst others
• Maintain standards of strict confidentiality with respect to all matters and documents
• Maintain series team budget tracker
• Assist publicists with tracking press coverage and maintaining show press reports
• Maintain series team status document
• Assist publicists with show sheets including update talent information along with their representatives
• Work and facilitate press events including semi-annual press tours, award shows, specials and events
• Develop and maintain positive relationships with talent, producers, public relations agencies and representatives, agents, managers, production staff, media and programming executives in order to ensure maximum positive coverage for Universal Studio Group programming

Qualifications

** Basic Requirements:**

• Minimum 1 year public relations experience, including internships
• Working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)

** Desired Characteristics** ** :**

• Bachelor’s degree
• Positive attitude with a passion and desire to learn entertainment publicity
• Ability to multitask and juggle multiple projects while remaining cool under pressure
• Detail-oriented
• Proactive with an eagerness to learn and take on new tasks ** __**

Additional Requirements:

• Willingness to travel and work overtime, and on weekends with short notice
• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary range: $50,000-$60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

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