Job Description

The primary function of this role is to assist the Universal Film Group Marketing Finishing department by facilitating administrative support across various post-production and interdepartmental tasks, including, but not limited to coordination and timely communication between post-production finishing teams, creative teams, digital teams, and creative vendors in connection with A/V assets for marketing and publicity.

• Schedule and coordinate meetings, color and mix sessions, and travel arrangements for supervisors
• Update calendar with staffing changes, vacations and office events
• Align with various partners and collaborators on deadlines, deliverables and expectations
• Prompt communication with creative teams, post-production and vendors to ensure a smooth workflow
• Submit A/V Marketing assets to the MPA and Networks for review
• Maintain a progress database that tracks various A/V assets
• Perform a variety of accounting activities such as expense reports, purchase orders and invoices
• Provide additional support to Finishing workflow communications when needed, such as the distribution of Finishing Memos and ISCI code generation and trafficking
• Manage all in-office operations, including, but not limited to stocking office supplies and kitchen refreshment fulfillments
• Plan and coordinate in-office team building events
• Oversee the captioning process for all domestic trailers, ensuring accurate and timely completion
• Collaborate with Pixelogic, Post supers and creatives to ensure that all domestic trailers include Open Captions (OCAP) and Closed Captions (CCAP)

Qualifications

• Minimum 2-year administrative experience supporting an executive in a fast-paced environment
• Demonstrated proficiency in PC/Mac operating systems, office productivity- suites, filesharing and collaborative work applications (Outlook, Teams, Excel, SharePoint, OneDrive, Asana)
• Demonstrated ability to handle a high volume of detail-oriented work in a quick and efficient manner while avoiding shortcuts
• Demonstrated ability to quickly re-prioritize concurrent work and processes in response to changing instructions, needs and deadlines
• Demonstrated ability to maintain, evaluate and adapt to systems and processes as part of a larger team
• Demonstrated ability to exercise discretion and communicate succinctly, effectively and tactfully with all levels of management, creative vendors and colleagues
• Demonstrated ability to maintain and foster good working relationships with internal departments and creative vendors

Eligibility Requirements:

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Must have unrestricted work authorization to work in the United States

Desired Characteristics:

• Self-motivated and passionate about Post-Production
• Self-reliant with strong problem-solving skills

Additional Requirements:

Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website

_ Salary range: $60,000.00 - $65,000.00 (not bonus eligible)_

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.