Job Description

The Coordinator will report directly to the Vice President and work closely with the Sr. Director of the Production Talent & Partnerships team in Universal Talent Development & Inclusion (UTD&I) to:

• Oversee office administration duties.
• Manage calendars and scheduling for both VP and Sr. Director.
• Support the coordination and execution of a range of strategies, programs and partnerships designed to increase access to career opportunities in film with a focus on below-the-line and production positions.

** Key Responsibilities:**

** Office Administration**

• Manage the calendars, scheduling and administrative duties for the VP and Sr. Director.
• Take meeting notes when requested, identify action items, and keep team on track to ensure timely completion
• Create meeting agendas with guidance of VP and Sr. Director and provide meeting prep material as needed.
• Coordinate business travel arrangements and file travel/expense reports as required.
• Prepare and process internal and external partnership invoices.
• Maintain proper record-keeping and filing system for all work, including program-related documents, updating and organizing contact lists and meeting attendee email groups.
• Create presentation decks for internal and external audiences.
• Support and maintain team filing systems using Airtable, SharePoint, team/department databases etc.

Program and Strategy Support

• Support in the coordination and execution of Production Talent & Partnership strategies, programs and partnerships which include the Below-the-Line Traineeships; Universal Composers Initiative and Production Accounting Accelerator. This includes processing and filing applications; candidate outreach; program logistics (e.g. room reservations, a/v, catering, guest speaker travel/parking etc).

** Partnership Support**

• Work with the Sr. Director and Manager to support partner renewals, agreements, contracts, invoicing and payments. Attend partner meetings as needed.
• Support the coordination of UTD&I partnership activities and engagements.

** Databases**

• Regularly update and maintain department databases and project management systems (AirTable).
• Ensure proper record-keeping and filing of all program-related documents.
• Compile data from programs and partnerships to help evaluate effectiveness, identify areas for improvement, and inform future strategies.

Qualifications

** Basic Requirements:**

• 3+ years industry experience – film, TV, agency, studio, production company, etc.
• Proficiency in Microsoft Office Suite essential, with experience in data management tools (AirTable, OneDrive/SharePoint) and design software (Adobe Suite, Canva) a plus.

** Desired Characteristics:**

• A Highly Organized and Results-Oriented Individual : Proven ability to manage multiple projects and deadlines effectively, with meticulous attention to detail and a strong track record of impact and success.
• Collaborative & Team-Oriented: A strong team player with experience fostering a collaborative and inclusive work environment. Experience working in international territories a plus.
• Proactive & Resourceful: A self-starter with the ability to work independently, proactively identify solutions, and maintain confidentiality.

_ Additional Requirements:_

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $55,000-65,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.