Job Description

The Coordinator, Sales & Education will represent and support the VP, Sales & Consumer Experience (North America) with communications, sales analysis, team organization, and general team/office support.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

Communication (70%)

• Manage the day-to-day sensitive and confidential business activities.
• Maintain updated files and records including meeting decks and executive summaries
• Schedule meetings and maintain the Executive’s daily and long-term calendar in a manner that provides the most effective use of the Executive’s time and prioritizes business needs.
• Streamline correspondence for the VP by reading, researching, and routing as necessary.
• Prepare communication overview by account with KAM team weekly + monthly.
• Represent the VP by attending meetings where the Executive’s attention is not required.
• Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.

Budget/Invoice Management (10%)

• Prepare and review Field T&E review flagging any areas needing additional follow up monthly.
• Partner with VP to review and approve the expenses of their direct reports
• Analyze spend of department with the Field and Education/Events team
• Process all invoice and purchase order requests- AX, Medius, EPo

General Team/Office Support (20%)

• Coordinate meetings and prepare confidential and sensitive materials.
• Execute special projects and miscellaneous duties.
• Support the Education and Events team with field mailings as needed.
• Support the Education and Events team/Field team with meeting preparations as needed.

WORKING CONDITIONS

• Based out of the NY office
• Travel based on needs of the business
• Temporary employment status

ORGANIZATIONAL STRUCTURE / REPORTING RELATIONSHIPS

Reports to: VP, Sales & Consumer Experience

Positions Supervised: None

Peers: Executive Assistant LFB, Coordinators

Internal Partners: Sales, Sales Administration, Training, Finance, Creative Services, Human Resources, Events, Field team

External Partners: Retailers, vendors, hotels, conference spaces, restaurants, teams in Paris

Qualifications

• Administrative support experience in a creative/dynamic environment (preferably at the senior executive level)
• Strong written and verbal communication skills, including the ability to interface with key executives in a professional manner
• Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency
• Proficiency in Microsoft Office, primarily Excel and PowerPoint
• Ability to interact at all levels with internal and external personnel
• Proactive, requiring little direction, takes responsibility

Additional Information

This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

All your information will be kept confidential according to EEO guidelines.

LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure.

While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $21/hour.