A premier global investment firm is seeking a dedicated and proactive Facilities Associate to help oversee their NYC office space and operations. You will be responsible for the day-to-day management and maintenance of our office facilities and reception area.

***Qualified candidates will have 3 - 7 years of experience overseeing facilities within a multifloored corporate office, preferably within finance***

Key Responsibilities:

• Facilities Management: Oversee the day-to-day operations of the office, including maintenance, cleanliness, and safety. Ensure all facilities are in optimal working condition and address any issues promptly.
• Vendor Coordination: Manage relationships with external vendors and service providers. Schedule and supervise repairs, maintenance, and other services as needed.
• Office Supplies: Monitor and manage inventory of office supplies and equipment. Order and restock supplies, and ensure that all equipment is functional and well-maintained.
• Space Management: Coordinate office space allocation, set up meeting rooms, and arrange for furniture and equipment as required. Support office reconfigurations and relocations as needed.
• Health & Safety: Ensure compliance with health and safety regulations. Conduct regular inspections and address any safety concerns or hazards.
• Event Support: Assist in organizing and coordinating office events, meetings, and functions. Ensure facilities are prepared and set up according to requirements.
• Budget Management: Assist in managing the facilities budget. Track expenses and provide reports on facilities-related expenditures.

Qualifications:

• Bachelor’s degree preferred.
• 3+ years of experience in facilities management. Experience in a financial services environment is a plus.
• Strong organizational and multitasking abilities.
• Excellent problem-solving skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to communicate effectively with vendors, staff, and management.

What we offer:

• $70,000 - 90,000 base salary + overtime pay
• Discretionary bonus
• Discounted medical, dental, and vision insurance 
• Wellness centers on site
• Opportunity for growth and advancement