Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Parental leave

Training & development

Vision insurance

SUMMARY

The Development Associate is responsible for entering, managing and analyzing donor data securely within donor database. Duties also include gift processing, including proper coding of donations, entering donor and donation information into the database; reconciliation with accounting records and preparing a variety of donor reports, including data to compile one-time, monthly, quarterly and annual reports. The Development Associate prepares timely and accurate written communication with donors, including gift acknowledgements and year-end reports. The Development Associate supports the Chief Development Officer, and Development team to field general donor needs/questions, team administrative tasks, and with meeting or event support as needed.

RESPONSIBILITIES

Database:

Maintains accurate donor records in electronic formats and in donor database, including contributions, relationships, contact information and communication.

Completes timely gift entry.

Ensures donor method of giving, such as credit card or invoicing is up-to-date.

Conducts monthly reconciliation with accounting records.

Runs reports for monthly, quarterly and annual metrics.

Organizes, tracks departmental solicitations and acknowledgment materials in Teams channel for recordkeeping.

Supports database mining for prospect development.

Communications:

Generate gift acknowledgment letters and annual tax receipts,

Draft and coordinate multiple types of correspondence (pledge reminders, acknowledgments, tax receipts, etc.)

Coordinate with Marketing to ensure proper donor recognition in publications and media platforms.

Assist with writing and editing appeals, acknowledgments, newsletters.

Receive and respond to general departmental inquiries received through website.

Departmental Support:

Organize office supplies and collateral materials.

Track and process invoices.

Support and organize schedules, set and prepare prospect and donor meetings.

Other team administrative tasks such as:

formatting, compiling and organizing support documents for grants and proposals

assisting in planning and executing development events

acting as liaison to Development Committee, including drafting agenda, preparing minutes, tracking attendance, etc.

assist with volunteer and coordination

organizing development electronic and hard files

EDUCATION AND EXPERIENCE

BSc/BA in Business Administration or relevant field will be a plus

Additional education in Fundraising initiatives is a plus.

KNOWLEDGE, SKILLS, ABILITIES

Proven experience in administrative tasks

Knowledge of fundraising processes and best practices

Experience with maintain reports in Excel

Ability to work with Boomerang software

Ability to handle data with confidentiality

Good organizational and time management skills