Position: Development and Marketing Assistant

Employment Type: Full Time/ Non-Exempt Hourly

Reports to: Director of Development

Position Summary

The Development and Marketing Assistant will provide essential support for fundraising, marketing, and grant tracking initiatives. This role will assist with event coordination, donor stewardship, grant tracking, and marketing activities such as social media management and content creation. The ideal candidate is detail-oriented, highly organized, and passionate about supporting the mission of MHA.

Key Responsibilities

Development & Fundraising Support

• Assist in processing and acknowledging donations, ensuring accurate donor records in the CRM/database.
• Generate donor reports and provide support for fundraising appeals and campaigns.
• Coordinate donor recognition and stewardship activities, including thank-you letters and impact reports.
• Research prospective donors, corporate sponsors, and grant opportunities.

Grant Tracking Support

• Maintain a grant calendar, tracking deadlines for applications, reports, and renewals.
• Assist in compiling data and materials needed for grant proposals and reports.
• Monitor grant expenditures to ensure compliance with funding requirements.
• Support communication with foundations, funders, and grantmaking entities.

Event Support

• Assist in planning and executing fundraising and community events, including logistics, vendor coordination, registration, and on-site support.
• Coordinate event materials, including signage, invitations, and promotional items.
• Maintain event timelines, track sponsorships, and assist in follow-up communications.
• Support post-event wrap-up, including data entry, donor acknowledgments, and event reporting.

Marketing & Communications Support

• Assist in developing marketing materials, including flyers, newsletters, press releases, and social media content.
• Maintain the organization’s website and social media platforms, ensuring timely updates and engagement.
• Support email marketing campaigns, including content creation and audience segmentation.
• Help track and analyze marketing performance metrics to optimize outreach efforts.

Qualifications & Skills

• Bachelor’s degree or equivalent experience in marketing, communications, nonprofit management, or a related field.
• 1-3 years of experience in nonprofit fundraising, grant administration, marketing, or event coordination preferred.
• Proficiency in donor management and grant-tracking software (e.g., DonorPerfect, Ready Set Auction) or a willingness to learn.
• Strong organizational skills with attention to detail and ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Canva, Adobe Creative Suite, and/or social media management tools.

Travel Requirements

Incumbents must possess a valid Driver License and reliable transportation with the ability to travel within New York State, as well as nationally, if required.

Physical Requirements/ Working Conditions

The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit for long periods of time.

The employee is required to regularly reach with arms and hands; use hands to handle. Hands and fingers frequently perform repetitive motion including typing/keying.

Occasionally the employee will lift and/or move up to 25 pounds.

This job requires close vision, peripheral vision, depth perception and the ability to adjust focus. Employees are required to regularly talk and hear.

The Mental Health Advocates of WNY is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, weight, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law.

For more information on Mental Health Advocates of WNY, please visit our website at https://mhawny.org/