Job Description

DOC'S CRANE & RIGGING

JOB TITLE: OFFICE MANAGER

LOCATION: ROANOKE, IN

REPORT TO: OPERATIONS MANAGER

Doc's Crane and Rigging (Doc's) team has a passion for innovation. It's how we've served our customers for over 30 years and collaborated to transform the communities we live in for the better. If you have the expertise and the talent to offer creative solutions to complex problems, it's time to make a career move to Doc's Crane and Rigging.

Doc's is looking to add an experienced full-time Office Manager to our growing crane and rigging business. You must meet all the requirements below to be considered for this position.

SUMMARY:

As an Office Manager, you will ensure that our company's administrative, customer support, and project coordinating needs are met. You will work with the Operations Manager to assist in bidding, project scheduling, cost analysis, and invoicing. In addition, the Office Manager is responsible for planning and implementing solutions that comply with company policies and legal regulations. You will be tasked with billing, payroll and collections, and the preparation of monthly financial reports.

A successful Office Manager should be highly organized and ensure that daily office operations requirements and objectives are met.

RESPONSIBILITIES:

· The office manager is responsible for overall office administrative activities, including accounting, collections, and DOT compliance.

· Develop project scope, cost, scheduling, project, and personal identification, directly collaborating with the Operations Manager.

· Direct administrative duties include scheduling, maintaining filing system, mailing and shipping packages, and updating contact database and customer list.

· Administrative duties include answering phones, sorting and distributing mail, and preparing documents.

· Responding to customer inquiries and referring clients to the proper channels.

· Reviewing purchase orders and preparing bills and invoices

· Issue invoices to customers and assist with collection issues.

· Review and approve outstanding company bills.

· Review and enter timesheets into the payroll system.

· Processes personnel paperwork and terminations and notify management.

· Maintain and processes employee status changes and updates in appropriate systems.

· Maintains the inventory of office supplies; orders new supplies as needed.

· Management of company vehicle registrations.

QUALIFICATIONS:

· High School diploma or GED required.

· Experience with Microsoft Office and QuickBooks

· Excellent interpersonal and customer service skills.

· Excellent written and verbal communication skills

· Excellent organizational skills and attention to detail

· Excellent time management skills with a proven ability to meet deadlines.

· Minimum of 3-5 years’ experience with working knowledge of accounting, office management, project coordination, collections, and transportation compliance.

· Ability to handle highly confidential financial and business information

· Service-oriented team player who has a positive attitude and is flexible, responsive, proactive, and self-motivated

· Ability to work happily and professionally in a fast-paced and complex company

LANGUAGE SKILLS:

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to communicate in a collaborative way that inspires while knowing when to be direct to hold the team accountable. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.

MATHEMATICAL SKILLS:

Ability to analyze, comprehend and reach conclusions from market, business, and financial data and reporting.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to make a timely decision with the information at hand.

Doc's is offering an office manager a competitive salary and opportunities for career development. We are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

CERTIFICATES, LICENSES, REGISTRATIONS:

Valid Motor Vehicle Operating License

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; climb or balance; stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

BENEFITS: All qualifying employees receive benefits, including health insurance, personal time off, and professional development opportunities.

Doc's Crane and Rigging is an Equal Opportunity/Affirmative Action Employer and ensures nondiscrimination in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. Doc's Crane and Rigging participates in the E-verify employment authorization program and is a drug-free workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

ABOUT DOC'S CRANE & RIGGING

Founded in Roanoke, IN, in 1989 by an operating engineer Stephen Daugherty, Doc's Crane & Rigging (Doc's) has been in continuous operation for over 30 years and remains an Indiana family-owned company today. Doc's Crane & Rigging Inc. is a reliable source for crane and rigging machinery needs. You aren't getting just the machinery; you are getting a highly trained professional operator. We have a wide array of machines and operators specialized to meet every one of our customer's needs. Our services are available in the cities of Fort Wayne, Roanoke, Huntington, and surrounding Indiana counties. Doc's company culture and guiding values – transparency, integrity, quality, and service have created a collaborative and dynamic environment that fosters partnership, professional growth, and fulfillment.