Job Description

AECOM has an immediate need for an experienced Document Control Specialist in Roanoke, VA. **In this role, the selected candidate will primarily work with our Buildings & Places team, supporting our architecture, interiors and building engineering design practices, and may also work with our transportation engineers and water/civil engineers. **This position is for candidates possessing experience using Microsoft Office programs, and with an excellent grasp of English grammar. This role may support up to fifteen Project Managers simultaneously on various projects ranging from low to medium complexity. This is a hybrid role that will require a minimum of 3 days per week in the Roanoke, VA office.

When you join AECOM’s Roanoke, VA office, you become part of a global company that is pioneering the future. We are working on some of the world’s most significant, cutting-edge projects and programs. We’re collaborating across disciplines. Learning from leaders in our field. Making a difference from the ground up. Addressing the big challenges of today and shaping the built environment for generations to come. And we’re doing it all from the convenience of one of America’s most livable cities. Our workplace encourages growth, flexibility, quality and innovation, and our company culture champions inclusion, diversity and employee well-being. ​

The responsibilities of this role include, but may not be limited to, the following:

• Experience using MS Word, with a demonstrated ability to apply the application of styles (e.g., creating new styles, modifying and applying styles to existing documents, etc.).
• Manage the development of project documentation, including setting deadlines for contributors, quality reviewers/managers, and production staff to ensure timely delivery of end products.
• Review, format, edit, update and manage documents (design charrettes, analyses, studies and other reports) to ensure their accuracy, integrity and quality.
• Incorporate automations and improve workflows in document development, formatting, and production to improve team efficiency in preparing Word , PowerPoint, and PDF documents.
• Work collaboratively and effectively in a team setting with a variety of personalities and levels of organization/management
• Apply layout and formatting skills to insert figures, tables, charts and similar graphics and images into Word documents.
• Collaborate with manager and internal teams on various components of projects to obtain an in-depth understanding of documentation requirements, including deadlines and deliverables.
• Interpret directives regarding revisions and formatting of documents and make intricate additions and corrections to existing documents.
• Create and adapt document templates and ensure that formatting guidelines are consistently followed within each document.
• Conduct final quality assurance checks for all document deliverables.
• Convert documents to PDFs with bookmarks and package documents for printing.
• Interface with print vendor and monitor the timely production of documents, to include the delivery of final copies.
• Offer technical and training support to staff regarding the use of MS Office in general and Word styles specifically.
• Support office staff with developing other types of materials including proposals, letters and presentations
• Work under limited supervision.
• Manage the set up and maintenance of document control / records management for multiple projects and Project Managers.
• Ensure that all local practices and activities comply with company policies and procedures.

Qualifications

** Minimum Requirements**

• BA/BS degree plus 2 years of relevant experience or demonstrated equivalency or experience and/or education

Relevant experience must include the following:

• Demonstrated experience with written communications using Microsoft Office (including PowerPoint) with the ability to apply MS Word styles to new and existing documents
• Previous experience proofreading documents to ensure they are free from any/all types of errors
• Demonstrated experience setting, managing, and meeting deadlines with and for a team

** Preferred Qualifications**

• Bachelor’s degree in English, communications or journalism, or a related course of study is preferred
• Experience using graphics software such as Adobe Creative Cloud, InDesign, Photoshop and/or Illustrator is helpful
• Previous experience supporting Project Managers at an Architectural/Engineering firm is a plus

Additional Information

• In office a minimum of 3 days per week
• Sponsorship is not available for this role
• Relocation support is not available for this role

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.