Job Description

HABITAT FOR HUMANITY VISION AND MISSION

 

The vision of Habitat for Humanity is a world where everyone has a decent place to live.  The mission statement is: “Seeking to put God’s love into action, Habitat for Humanity bring people together to build homes, community, and hope!”  This mission is accomplished primarily through volunteer labor and donations of money and materials, to build and rehabilitate houses for families in need of affordable housing. It is meant to be a hand-up, not a hand-out, in that the new homeowner is asked to spend a significant number of hours working on his or her new home and will be asked to repay a non-interest-bearing loan for the cost of the home.

 

ABOUT DUPAGE & CHICAGO SOUTH SUBURBS HABITAT FOR HUMANITY

 

The DuPage affiliate of Habitat for Humanity (DHFH) was established in 1995 to provide decent housing to those in need who either reside or work in DuPage County, Illinois.  Headquartered in Wheaton, IL, the affiliate has served over 110 families since its inception and has plans to grow in capacity to serve over 40 additional families per year. 

 

DHFH operates under the umbrella of HFHI, but is solely responsible for funding its operation, choosing partner families, constructing, or rehabbing homes and ensuring the success of its partner families in DuPage County. 

 

In March of 2020, Chicago South Suburbs (CSS) affiliate merged with DuPage Habitat for Humanity. Since then, both affiliates have been working in tandem to provide affordable housing for Chicago South Suburban families.

 

Position Summary

This is a full-time, exempt position, responsible for gathering and reporting the financial position of DuPage and Chicago South Suburbs Habitat for Humanity, DuPage and Chicago South Suburbs Habitat ReStores to the Executive Director and the Finance Committee in an accurate, complete and timely manner. Experience in or the willingness to learn job costing, thrift retail, mortgage servicing and lending, nonprofit and government accounting is all helpful to be successful with this position

 

 

 

CORE RESPONSIBILITIES

 

People:

· Communicate with timeliness, clarity and positivity with people of all levels

· Develop and maintain positive, collaborative functional relationships with staff, volunteers, donors and vendors

· Train and engage volunteers to consistently and effectively support with bookkeeping tasks

 

Accounting:

· Maintain positive relationships with all staff

· Provide monthly current and forecasted organization’s financial position to the Executive Director and Finance Committee

· Create internal financial controls, best practices and retail analysis for the Director of Retail

· Prepare monthly house construction cost analysis for Executive Director and Director of Construction

· Provide monthly financial recap for the senior leadership team and Finance Committee and board Treasurer

· Provide quarterly dashboard to treasurer and finance committee

· Collaborate with Community Engagement, Development, Retail, Administration and Construction regarding implementation of best practices, staying within established budgets and guidelines and streamlining processes, set monthly meetings to review BVA and variances

· Lead the annual budget process and work with Executive Director to control costs and stay in budget

· Direct the annual financial audit and 990 Informational Tax Return preparation

· Ascertain if organization financial policies require creation, implementation or updating

· Review monthly journal entries with Executive Director

· Prepare or review monthly account reconciliations prepared by Accountant or volunteer with Executive Director

· Prepare or approve monthly cash transfers between various operating and savings accounts

· Monitor the monthly and annual financials of affiliated ReStores and create adjusting journal entries as needed

· Calculating and recording year end accruals

· Responsibility to record inter-company transactions and activity on parent’s books

· Thorough understanding of net present value concepts

 

Finance:

· Review mortgage servicing and origination processes and reconciliation of mortgage servicing software to accounting software

· Maintain a positive relationship with 3rd party loan servicing department

· Record foreclosed, modified or repurchased mortgages

· Maintain productive relationship with third party mortgage-related financial institutions

· Reconcile monthly 3rd party mortgage and escrow transactions in QuickBooks with Homeowner Services

· Work with financial brokerage company regarding leverage of mortgage portfolio

· Record sale of mortgages to third party institutions

· Manage cash flow and maintain accurate forecasts of organization’s cash position

 

 

 Reporting:

·Provide required monthly, quarterly and annual financial reports and remittances to financial institutions

· Produce combined monthly financial statements and budget to actual variance report to the Finance Committee and executive leadership team by the 10th of following month

· Coordinate with the board treasurer and report financial activities and needs to the Finance Committee the third Monday of every month

· Create monthly and quarterly cash flow reports for executive leadership team use STANDARDS FOR MEASURING PERFORMANCE

· Completeness, accuracy, and punctuality of reports and other assignments

· Ability to obtain an unqualified opinion on auditing financial statements

· Ability to meet or exceed accreditation standards regarding mortgage origination and servicing in partnership with the Director of Community Engagement  

· Maintain a high internal and external customer satisfaction level

· Maintain high standards of integrity and compliance

 

 

 

QUALIFICATIONS & SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

KNOWLEDGE, SKILLS, ABILITIES:

· Bachelor’s in accounting or equivalent experience

· At least four years of supervisory experience in a management position supervising staff of two or more

· Nonprofit experience preferred; job costing experience helpful

· Intermediate to advanced experience with MS Office Suite with focus on Excel

· Experience with data entry and databases required

· Experience with QuickBooks Online

 ·Experience in working with volunteers strongly preferred

· Good organizational skills

· Excellent interpersonal communication and team building skills

· Ability to prioritize and work independently; self-starter and self-motivator; proactive

· Solid background in applying Generally Accepted Accounting Principles (GAAP) as they relate to not-for-profit entities

 

 

 

PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB:

· Most work is performed indoors

· Mobility required as files, volunteers and staff are in various offices throughout DuPage County and Chicago South Suburbs  

· Requires valid driver’s license and ability to meet company’s insurance requirements, occasional driving

· Long periods of time sitting at a computer entering and analyzing data

· Some tasks involve working with volunteers and staff, while other tasks are performed independently in a quiet setting

· Must be able to pass background, motor vehicle and credit reviews

 

COMPENSATION & BENEFITS

DuPage Habitat offers a competitive benefit package including medical, dental, vision, life, short term disability, 403(b) and a generous paid time off package.

 

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

 

The job duties listed in this job description may not be inclusive of all requirements of this position; other duties may be assigned

Company Description

Habitat for Humanity is an international organization serving over 1 million people annually around the world. It is an federated network of locally run affiliates each with its own volunteer Board of Directors and staff. DuPage Habitat is one of 8 affiliates in the Chicagoland area. Habitat for Humanity has been named Brand of the Year in the social services nonprofit category based on the 2016 Harris Poll EquiTrend® Equity Score. This is the second consecutive year the global nonprofit has been recognized for its strength in brand equity. In addition, Habitat for Humanity earned the distinction of being named the Most Loved and Most Trusted brand within its category this year. DuPage Habitat for Humanity is a locally run affiliate of Habitat for Humanity International, a nonprofit, ecumenical Christian housing organization. Habitat for Humanity "Seeking to put God's love into action, Habitat brings people together to build homes, community and hope. Our vision is "A world where everyone has a decent place to live." We build homes that are sold to qualifying families with a price structure so that no more than 30% of their household income is used for their mortgage payment. DHFH introduced first ReStore in a facility located in Addison in 2011 and is currently in the top 5% of performance for ReStores nationally. In late 2018, the Aurora ReStore started to integrate into DHFH operations as well. In 2019, we began to partner with Chicago South Suburbs Habitat for Humanity. The ReStore is staffed with a combination of paid employees and volunteers.