Job Description

Administrative Assistant/Bookkeeper

Duffield’s Farm Market

Hours 8 to 4 – 5 days (including Saturday)

Salary based on experience with an entry level range from $19 to $22 hr.

       Qualifications

·         He or she must have a pleasant and courteous personality, strong administrative and organizational skills, strong phone and computer skills, and excellent communication and interpersonal skills

·         Highly professional and dependable

·         Excellent communication, customer service, and problem- solving skills, including the ability to maintain composure under stress

·         Professional writing skills to compose memos, letters, and other business correspondence observing all rules of grammar, spelling, and punctuation

·         Experienced with business applications, including payroll and accounting software

·         Strong computer skills, including Microsoft Office (Word, Excel, Outlook) and the internet

·         Some experience of Quick Books

Responsibilities

·         The Administrative Assistant/Bookkeeper performs all basic clerical and administrative office tasks for the business

·         He or she drafts letters and e-mails, answers calls, and manages his or her supervisor’s calendar

·         In addition, the Administrative Assistant may provide support for computerized record management and in creating documents and reports

·         He/she is responsible for light bookkeeping such as ensuring that day-to-day and month-to-month business transactions conform to basic accounting principles, which includes accounts payable, accounts receivable, and check writing in Quick Books

·         He or she verifies, allocates, and posts transactions into proper journals and ensures transaction back-up documents are properly maintained

·         Manages inbound communication, such as phone calls and messages, e-mails, and letters

·         Provides clerical support, such as typing, filing, copying, data entry, and record keeping

·         Reviews daily employee timesheets and submits for payroll processing

·         Ensures the accuracy of invoices and other accounting documents or records

·         Matches invoices to accounts payable checks, prints and obtains signatures for checks, and distributes checks accordingly

·         Communicates with customers (verbally and via email, letter, or fax) to reconcile customer accounts which will involve requesting past due payments and investigating discrepancies

·         Responds to all vendor inquiries, reconciles vendor statements, and researches and corrects discrepancies.