Executive Assistant | The Illinois Hammer Injury Law Firm

Salary Range : $60,000 - $70,000 annually

Location: Chicago, IL (Local residents only) In-Person

Schedule: Full-Time

Reports to: Chief Executive Officer & Chief Marketing Officer

Position Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO and CMO. This pivotal role requires a blend of analytical prowess, advanced technical skills, and exceptional organizational capabilities. The successful candidate will play a crucial role in streamlining executive operations, enhancing efficiency, and contributing to our firm’s strategic objectives.

Responsibilities:

1. Executive Support: Provide executive support to the CEO and CMO, focusing on financial, marketing, and various other reporting tasks. This would consist of 70-80% of the job responsibilities.
2. Performance Tracking: Maintain and update firm performance dashboards to ensure accurate tracking of key performance indicators (KPIs).
3. Calendar Management: Manage scheduling, travel planning, and maintain comprehensive business and project calendars to ensure optimal organization, representing approximately 5% of responsibilities.
4. Meeting Support: Assist with meeting logistics, including taking comprehensive notes and distributing them to relevant stakeholders.
5. Miscellaneous: Perform a wide range of duties as assigned to support the executives and broader team, adapting to evolving needs.

Qualifications:

• Demonstrates analytical abilities with a keen eye for detail and problem-solving.
• Advanced proficiency in Microsoft Excel is required, with a strong preference for candidates experienced in the broader suite of Microsoft applications, including Power BI and automation tools. Microsoft certification is considered a significant plus.
• Exceptional technical skills and the ability to quickly adapt to new technologies.
• Strong organizational skills, with the ability to manage multiple tasks and projects efficiently.
• Excellent communication skills, both verbal and written, with the ability to effectively convey information to all levels of the organization.
• Proven track record of discretion and confidentiality, handling sensitive information with the utmost care.
• Relevant experience in an executive support role is highly desirable.

Benefits:

• Competitive salary.
• Comprehensive health and wellness benefits package.
• Professional development opportunities to enhance skills and knowledge.
• Collaborative and supportive work environment.
• Eligible for benefits if full-time employee
• Health and Dental insurance with employer contribution
• 401K and Profit Sharing with employer contribution
• Paid vacation and sick time
• Tuition reimbursement
• Hybrid schedule

Team Fun:

Our office is a warm welcoming place where teamwork, and professional growth are encouraged and rewarded. We know that there is more to being a team than working together so we dedicate time and resources to supporting local charitable causes, firm outings, and friendly competition events.

Disclaimer:

This job description is not an exhaustive list of duties, responsibilities, or activities. The outlined tasks and responsibilities do not encompass every possible assignment that may be delegated. The employer may modify or assign new tasks at any time, with or without notice.

Our team is committed to creating an environment which prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.