Administrative Assistant

EnviroMed Services, Inc and Environmental Engineering Consulting firm with Offices in Meriden Connecticut, Boston Massachusetts and Brooklyn New York is looking to hire an Administrative Assistant for our Meriden Office. Since 1986, EnviroMed has provided our clients in Connecticut, New England and the New York Metropolitan areas with solutions to the complex Environmental and Safety challenges that they encounter. Our client base includes Fortune 500 Firms, Utilities as well as hospitals, contractors and many Municipal Governments and Agencies.

Job Description:

· Phone answering and written correspondence to our clients

· Assist our sales staff with the development of proposal responses

· Maintain and renew Company and Employee Professional Licenses and Registrations

· Work with our Insurance Company to provide our clients with Certificates of Insurance and W-9 forms

· Manage and Update client databases

· Review selected databases for bidding opportunities

· Provide weekly updates of Sales and Marketing activities in simple excel format

· Bind and prepare reports and training manuals for distribution as necessary

· Develop RFQ and RPF packages and responses for bid opportunities

Preferred Skills:

· Minimum of 5 years in the role of Office Support as an Administrative Assistant

· Excellent phone, organizational and communication skills

· Ability to multi-task and prioritize in a fast-paced environment

· Proficiency in Microsoft Office including email, Excel, and Word; must also have exceptional Adobe PDF Editor skills

· Ability to quickly respond to clients and in-house staff requests for typing and administrative task support

· Ability to work with a team of Engineers and Scientists cooperatively to produce high quality documents and reports

· Ability to type at least 50 WPM preferred

· Create and maintain marketing campaigns using marketing programs such as Constant Contact

The salary is negotiable depending on the experience and skills offered. This is an immediate opening. EnviroMed is an EOE and Small Business Enterprise in the State of Connecticut. Resumes and any associated references and documentation should be emailed to lcannon@enviromedservices.com