Elementary School Receptionist

Innova Girls Academy Charter School

Elementary School Receptionist

Rochester, NY
Full Time
Paid
  • Responsibilities

    Job Description

    The School Receptionist is the first point of contact for students, parents, staff, and visitors. This role requires a friendly, professional, and organized individual who can manage a variety of administrative and housekeeping tasks efficiently. The receptionist will ensure smooth operations of the front office and contribute to creating a welcoming environment for the school community.

    Key Responsibilities:

    • Front Desk Operations:
    * Greet and assist all visitors, students, and staff with a friendly and professional demeanor.
    * Answer and direct phone calls, take messages, and respond to inquiries via phone and email.
    
    • Visitor Management:
    * Maintain a secure and organized entry process by checking in visitors, verifying IDs, and issuing visitor badges as per school policies.
    * Monitor visitor access and maintain visitor logs for security.
    
    • Administrative Support:
    * Assist with scheduling appointments, meetings, and events for the school administration.
    * Manage and distribute incoming and outgoing mail, packages, and important documents.
    * Provide clerical support to staff, including copying, filing, and organizing documents.
    
    • Housekeeping and Cleanliness:
    * Conduct a daily check and cleaning of student bathrooms to ensure cleanliness and order.
    * Replenish bathroom supplies such as soap, paper towels, and toilet paper as needed.
    * Report any maintenance or sanitation issues to the appropriate staff for immediate attention.
    
    • Student Assistance:
    * Assist students with inquiries, late passes, early dismissals, and other needs.
    * Maintain records for student attendance, tardiness, and early dismissals as needed.
    
    • Communication:
    * Serve as a communication link between parents, students, staff, and administration.
    * Distribute notices, announcements, and general information to students and staff.
    
    • Data Entry and Record Keeping:
    * Update and maintain school records, student information, and databases as required.
    * Maintain a neat and organized front office and ensure that materials and supplies are stocked.
    
    • Emergency Support:
    * Support emergency procedures by following protocols and providing assistance in drills and real emergencies.
    * Act as a key point of contact in relaying messages quickly during emergencies.
    
  • Qualifications

    Qualifications

    • High school diploma or equivalent; additional education or training in office administration is a plus.
    • Previous experience in a receptionist, administrative, or customer service role, preferably within an educational setting.
    • Strong organizational and multitasking skills, with a high level of attention to detail.
    • Proficient in Microsoft Office (Word, Excel, Outlook) and general office equipment (phones, printers, copiers).
    • Excellent verbal and written communication skills.
    • Friendly, positive, and approachable demeanor.
    • Ability to handle confidential information with integrity and professionalism.

    Additional Information

    Benefits:

    • Competitive salary commensurate with experience.
    • Comprehensive health, dental, and vision insurance.
    • Professional development opportunities.
    • Supportive and collaborative work environment.
    • Opportunities for growth and advancement within the school.

    Innova Girls Academy Charter School is an equal opportunity employer and is committed to fostering a diverse and inclusive environment. We encourage all qualified individuals to apply.