Job Title: Employee Benefits Compliance Specialist

Reports To: Head of Agency and Employee Benefits Operations

FLSA Status: Non-Exempt

Department: Benefits

Location: Sunrise, FL

AlphaStaff, Inc., is one of the largest privately-owned professional employer organizations in the U.S., specializing in human resources management, benefits solutions, payroll, and other key aspects of relieving the administrative burden of operating small and medium size businesses. AlphaStaff, Inc.’s sister company, Insight Business and Insurance Solutions, Inc. (“IBIS”) is a licensed employee benefits agency providing employee benefits brokerage and administration services. With over one hundred corporate employees, AlphaStaff and its affiliates have operations across the United States. AlphaStaff and IBIS are headquartered in Sunrise, Florida.

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Position Summary:

Interface with AlphaStaff and IBIS vendors, carriers, and internal team members to aid with all benefits compliance related responsibilities.

Responsibilities:

• Be responsible for all benefit operations and Agency compliance matters including:
• Staying abreast of federal and state regulatory requirements
• Maintaining a monthly compliance calendar for all required compliance activities
• Collaborating with other departments as necessary to ensure proper timelines are in place to meet internal and external compliance deadlines based on the takeaways/bandwidth of the departments involved.
• Managing data and reports necessary to satisfy all regulatory requirements
• Managing all submissions and documentation necessary for Agency state licensing and team member license status tracking, including upcoming renewals
• Create new or update existing compliance SOPs
• Perform all administrative tasks associated with benefits operations and Agency compliance such as:
• Assist with PEO and Agency address mail merge, labels, printing, and mailings.
• Facilitate outreaches to carriers and vendors for compliance questions and updates as needed.
• Compile and merge excel data to capture details needed for internal and external compliance functions with deadlines throughout the year based on client type, size, funding method and renewal month.
• Create custom reports from our internal systems (SalesForce and Prism) as well as vendor partner or carrier sites.
• Create SalesForce cases for each applicable department as applicable.
• Create and/or edit existing internal templates used to communicate with clients, employees, carriers, and vendor partners.
• Add, update, and save relevant emails and documents to the applicable Compliance folders in the Drive.
• Create reminders for all compliance calendar items.
• Ability to understand and communicate regulatory requirements, policies and contract language in layperson terms.
• Complete audits/peer reviews via SalesForce as needed to ensure accuracy.
• Help with various projects and assignments as needed. Typically, as new federal or state requirements require action.
• Willingness to provide support to team members when needed.
• Participate in monthly compliance meeting with Legal Dept. and Employee Benefits Operations.
• Be available for internal meetings as needed to discuss any pending items based on calendared upcoming tasks, deadlines, and deliverables.
• Responsible for completing department and personal goals.
• Ensure goals are specific, measurable, achievable, relevant, attainable and within required period (SMART model).
• Minimum of 3-5 years Benefits Compliance work experience.
• Understanding of how ERISA and Health & Welfare plans work.
• Experience with and/or knowledge of Form 5500’s, PCORI, COBRA, FSA, HSA, Non-Discrimination Testing,

Qualifications and Requirements:

• ESRP, ACA and state regulatory requirements such as MA 1099-HC and HIRD
• PEO experience preferred but not required
• Proficient in Microsoft Office with advanced knowledge of Excel including VLOOKUP and Pivot Tables.
• Have an active 2-15 life and health license (or obtain within 6 months).
• Ability to multitask and be highly organized with effective written and oral communication skills.

Disclaimers:

AlphaStaff, Inc. is an equal employment opportunity employer and does not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. AlphaStaff, Inc. also prohibits harassment of applicants or employees based on any of these protected categories. To help ensure a safe, healthy, and productive work environment for our employees and others, to protect company property, and to ensure efficient operations, AlphaStaff has adopted a policy of maintaining a workplace free of drugs and alcohol. Employees and applicants may be requested to submit to drug and alcohol testing in accordance with applicable law. Salary Range Available Upon Request