Job title: Entertainment and Corporate Events Producer

Reporting : The Entertainment and Corporate Events Producer reports to Memoir’s Chief Creative Officer (CCO).

Location: Orlando, Florida

Position Type : Full-time

Job Summary :

In 2024, the role requires a dynamic and versatile individual who can execute a broad role for Memoir, leading a new business vertical for the company, as a Producer for our Entertainment and Corporate Events division. This role will initially be filled by one individual, and it will encompass a blend of business development and producing responsibilities. As the client base and scope of work for division expands, there will be an opportunity to specialize further, separating the role into two distinct jobs; one for Producer and one for Business Development. Ultimately, the expectation is that a Producer will not have a primary role in business development, but will continue to work collaboratively with the company’s sales team.

Key Responsibilities :

Networking and Outreach:

• Establish connections with leaders in Cruise Ship Entertainment, Theme Park Entertainment, and Performing Arts (Festivals and Centers).
• Identify key industry organizations and conferences to attend to promote Memoir.
• Client Relationship Management:
• Organize and attend client meetings.
• Organize and lead internal meetings regarding important client matters.
• Exercise proactive and responsive communications with clients and coordinate Memoir team participation when required.

Producing and Project Management:

• Lead the assembly of creative and logistical/technical teams.
• Coordinate the internal teams and external vendors to ensure smooth communications and excellent event production outcomes.
• Oversee hiring, coordination, and communication with staff, artists and vendors, including
  • Casting
  • Production management, production team and technicians
  • Contracting (consistent with Memoir contracting protocols)
• Maintain effective client communication and coordination related to production execution.
• Provide run of show management oversight from inception to completion of events, including internal and external post mortem communications internally and externally.
• Oversee necessary purchases of show assets (in coordination with the creative and warehouse or build teams); or rentals of assets or equipment that may be required for a production.
• Develop and manage budgets, subject to approval of the CCO and COO, using company formats and consistent with company protocols.
• Ensure logistical efficiency through all phases of a production.
• Coordinate with internal Memoir teams or outsource tasks based on capacity and project needs.

Entertainment Support for Memoir Owned Events:

• Hire all location talent managers and agencies, and keep open & clear communication throughout event
• Manage administrative paperwork, such as contracts and payments, and maintain organized filing structure
• Manage all performer and vendor payments
• Maintain relationships with talent agencies
• Create department SOP's
• Ensure creative scopes are met as it relates to costuming & character portrayals
• Conduct on-site "quality checks during run of show
• Disperse relevant information to all talent agencies - event dates, creative scopes, timelines, costume care, SOP's, etc.
• Manage logistics of costume shipping and receiving
• Source and manage costume vendors
• Oversee all costuming needs (ordering, fabrication, etc)
• Cast and oversee all talent for all photo shoots, video shoots and media engagements
• Oversee casting calls for owned events
• Coordinate hair & makeup services, as needed
• Research for casting, talent booking, and costume fabrication
• Coordinate fittings & call backs, as needed
• Create and oversee budgets for costumes, performers, rehearsals, laundry, props, etc.
• Ensure each location Entertainment SOW is being met
• Coordinate travel logistics for “destination entertainment,” as necessary
• Gather, review and organize nightly entertainment event reports. Escalate any concerns accordingly
• Occasional travel
• Reports to Creative Director

Key Performance Indicators (KPIs) & Goals:

As part of Memoir’s commitment to fostering employee success, Key Performance Indicators (KPIs) will be established for this role at least annually. These KPIs serve as measurable benchmarks to gauge performance and progress towards organizational objectives. However, we recognize the dynamic nature of your work and the need for agility in goal setting. Therefore, KPIs may be subject to revision and updates throughout the year, particularly in the context of regular employee reviews. This ensures that objectives remain relevant, challenging, and reflective of evolving priorities, empowering employees to continuously strive for excellence and drive impactful results within their roles.

Professional Development Opportunities :

Memoir encourages a proactive team member who demonstrates a keen interest in professional development. This role entails the ability to identify and request growth opportunities that align with both personal career goals and the objectives of Memoir. The employee will be responsible for initiating discussions with their reporting supervisor regarding potential avenues for advancement, skill enhancement, or additional responsibilities. These requests will be subject to thorough review and approval by the reporting supervisor, ensuring alignment with organizational priorities and individual development plans. We intend that Memoir’s proactive approach to professional growth fosters a dynamic work environment where employees are empowered to shape their career trajectory while contributing meaningfully to the company's success.

Benefits :

Memoir offers a benefit package to its employees. The benefit package is specified in the company’s Policies Manual published by the company.

Salary & Bonuses:

At Memoir, we uphold confidentiality regarding salary information to maintain privacy and promote a culture of fairness. Your salary will be discussed with the CCO and COO at the appropriate annual review. Bonuses are tied to the company's year-end financial performance and are granted at the discretion of the company. This recognition is based on exceptional performance, dedication, and contributions that surpass job expectations. Typical subjective benchmarks for bonus consideration include outstanding project delivery, innovative problem-solving, significant contributions to team or company objectives, exemplary leadership, and demonstrated commitment to company values. These benchmarks are evaluated within the context of individual and team performance, ensuring that bonuses are distributed fairly and in alignment with the company's financial standing and overall objectives.