POSITION SUMMARY

Responsible for managing company documents while also ensuring their accuracy, quality, and integrity. Help company adhere to record retention policies, safeguard information and retrieve data more effectively.  

ESSENTIAL FUNCTIONS 

REASONABLE ACCOMMODATIONS STATEMENT 

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.  Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. 

ESSENTIAL FUNCTIONS STATEMENT(S)  

• Store, manage, and track company documents. 

• Scan, image, organize, and maintain documents, adhering to the company’s document lifecycle procedures. 

• Control the retrieval of documents. 

• Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs. 

• As RFI procedures are updated, create new templates. 

• Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items. 

• Responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery. 

• Assist with file migrations and audits. 

• Prepare spool dossier per approved JI.  

• Submit final dossier to customer inspector for review. 

• Maintain and verify lots for welders/line class prior to releasing spools for Paint/Shipment. 

• Train weld loggers for Xenon data entry and NDE selection.

COMPETENCY STATEMENT(S) 

• Accountability - Ability to accept responsibility and account for his/her actions.  

• Accuracy - Ability to perform work accurately and thoroughly.  

• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.  

• Detail Oriented - Ability to pay attention to the minute details of a project or task.  

• Loyal - The trait of feeling a duty to the employer.  

• Organized - Possessing the trait of being organized or following a systematic method of performing a task.  

• Reliability - The trait of being dependable and trustworthy.  

• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.  

• Responsible - Ability to be held accountable or answerable for one’s conduct.  

• Communication, Oral - Ability to communicate effectively with others using the spoken word.  

• Communication, Written - Ability to communicate in writing clearly and concisely.  

• Honesty / Integrity - Ability to be truthful and be credible in the workplace.  

• Working Under Pressure - Ability to complete assigned tasks under stressful situations.  

SKILLS & ABILITIES 

EDUCATION: High School Diploma or General Education Degree (GED): Preferred 

CERTIFICATIONS & LICENSES: None specifically required 

EXPERIENCE:  1 plus years’ experience 

COMPUTER SKILLS: Microsoft Word/Excel, Xenon Weld Logging, NDE Selection, Report Entry 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts and vibration. The noise level in the work environment is usually loud.