Job Description

Position Title: Part-time HR Administrative Assistant 

Pay: $18 - $20/hr. (approx. 25-32 hours per week)  

Remote position 

Reports to: Chief Executive Officer (dotted line to Sr.HR Business Partner) 

Role Summary: 

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. 

Essential Functions/Duties/Responsibilities: 

Administrative Support 

• Maintains accurate and up-to-date human resource files, records, and documentation 

• Provides clerical support to the HR department. 

• Prepare PPT decks. 

• Prepare newsletters and light marketing materials. 

• Distribute newsletters and communications via Mailchimp 

• Runs reports for billings, updates billing spreadsheets 

• Tracks invoice payments and follows up with delinquent clients. 

• Manage provider subscriptions and process renewals (SHRM, HRCI provider) 

• Assists with scheduling meetings with prospects and clients.  

• Assists with project management – coordinates and sends follow up messages to team members. 

• Organizes templates and standard processes

Client Support (multiple clients) 

• Monitors emails and answers frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management. 

• Maintains the integrity and confidentiality of client human resource files and records. 

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 

• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks. 

• Conducts or assists with new hire orientation. 

• Assists with planning and execution of special events such as benefits enrollment, team meetings, employee recognition events, holiday parties, and retirement celebrations. 

• Performs other duties as assigned. 

• Manages client recognition program (schedule announcements, order gifts, coordinates quarterly awards). 

• Conducts HR research 

• Prepares change forms, offer letters and termination letters.  

• Prepares employee communications (offer letters, termination letters, bonus letters)

Required Qualifications Skills/Abilities:  

• Excellent verbal and written communication skills.  

• Solutions oriented 

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. 

• Excellent organizational skills and attention to detail is a must. 

• Strong project and time management skills: ability to multi-task, prioritize and balance workload to meet expectations 

• Experience with developing PowerPoint presentations. 

• Creative 

• Proficient with Microsoft Office Suite or related software. 

• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.   

• Ability to work in a fully remote environment.

Education and Experience 

• Associate’s degree in related field required. Bachelor’s degree preferred. 

• Prior related office experience preferred. 

• SHRM -CP or PHR certification a major plus.

Work Environment 

This role is fully remote. This job operates in a professional office environment. Zoom/Teams meeting require professional dress and backgrounds. Some assignments will require travel to client site for meetings. This role routinely uses standard office equipment. 

Physical Demands 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee may be required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  

Position Type/Expected Hours of Work 

This is a part time, contract position. Days and hours of work are flexible Monday through Friday between the hours of 8:00am and 6:00pm (generally 25 hours per week). 

Work Authorization/Security Clearance  

Background screening is required.  

EEO Statement  

Essex Consulting, LLC is an equal opportunity employer. Our Company believes that all people are entitled to equal employment opportunity.  

We follow state, local, and federal laws prohibiting discrimination in hiring and employment.