Position Title: Executive Administrative Assistant / Executive Secretary
Type: Full-Time
Location: MacDill AFB – Tampa, FL
Travel: 0%
Position Summary: The Strategy, Plans, Exercises, and Policy Support Services (Sr. Staff Coordination / Contractor Site Lead) position supports USCENTCOM in integrating and synchronizing DoD military activities with U.S. Government (USG) strategy. The role involves developing inputs for strategies, campaign plans, and operational concepts, translating strategic objectives into coordinated activities and operations. The successful candidate will collaborate with DoD components, USG agencies, allies, coalition members, and regional partners to ensure alignment with USCENTCOM's theater-level campaign efforts and long-term planning initiatives.
Duties and Responsibilities:
These services are required to support coordination and administrative staff functions and may include:
Providing administrative support and coordination for J5-Plans divisions and all contract staff. Providing support on travel coordination and use of the Defense Travel System (DTS).
Supporting contract staff administrative requirements.
Assisting with ID card, security badge, and computer network requirements.
Coordinating logistical support for daily activities as well as conferences and working groups.
Assisting with scheduling of meeting rooms, conference rooms and external venues as required.
Maintaining calendars, including daily calendars for key leaders, and assisting with short- and long-range calendars and other battle rhythm events.
Assisting with facility and administrative support at other various locations as needed when requested by the Government.
Serving as the alternate J5-PlansTask Management Tool Administrator. Disseminate, track, update, and assist with identifying personnel to execute USCENTCOM, Joint Staff, and DoD taskings to J3, J5 and J4 as assigned.
Assisting with daily reporting requirements; monitoring and tracking evaluations; maintaining personnel evaluations; in and out processing of division personnel; compile and maintain supply inventory for government purchase card holder; assist with personnel and facility security management.
Providing support to the SSO and creating staff clearance validations/request and coordinate with other SSO POC's and update access files.
Required Skills and Abilities:
TS/SCI Security Clearance
Effective understanding and use of the English language, to include clear, effective, and grammatically correct oral and written communication.
Demonstrated working knowledge of Microsoft Word, Excel, and PowerPoint.
Effective understanding and use of the English language, to include clear, effective, and grammatically correct oral and written communication.
Physical Demands and Work Environment:
While performing the duties of this position, the IC is regularly required to talk, listen, and write. The IC frequently is required to use foot/ankle motions, hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit; and reach with hands and arms. The IC must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the functions of the job. Reasonable accommodation may be made (if possible) to enable individuals with disabilities to perform the functions.
Company Background: Seventh Dimension LLC provides focused customer support in two core competencies Training & Support Services. Since 2015, we have provided customers with flexible, adaptable, and creative approaches to solving complex problems. We are a proven prime contractor that understands future operating environments, fiscal constraints, and current force requirements. We are a SDVOSB in North Carolina with a TS Facility Clearance, Secret storage and a DCAA compliant accounting system.
Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Seventh Dimension, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.