Job Description

The Executive Admin Assistant will partner directly with our VP of Global Technology and Infrastructure to support their organization alongside establishing positive relationship with the Executive Administrative Assistants within McDonald's!

Accountabilities and Responsibilites:

• Outlook calendar management for VP and SVP
• Work directly with team and across departments to effectively communicate vital employee matters (e.g., employee transfers, recognitions, anniversaries) to appropriate audiences
• Handle all travel and logistics arrangements alongside travel team including itinerary building, expense report processing for leadership team
• Serve as team EA, handling events, offsite logistics and birthday/anniversary celebrations for the team
• Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization
• Manage meeting logistics including registering and escorting visitors, room set up, catering, etc
• Provide executive leader with “care and feeding” throughout the day/week
• Assist with on-boarding process for all new team members across the team

Qualifications

• 10 years of validated experience as an Executive Administrative Assistant, supporting senior leadership in a large fast paced organization

• Bachelor’s Degree or related experience preferred

• Demonstrates ability to handle and maintain confidential information

• Experience planning large meetings and/or events required

• Experienced in MS Office (Outlook, Word, Excel, PowerPoint)

• Strong communication, project management and critical thinking skills

• Quick learner and ability to understand sophisticated business issues

• Organized, motivated and detailed with outstanding follow-through and proactive approach

• Ability to balance multiple projects and meet deadlines

• Strong attention to detail and ability to complete large volumes of work efficiently and effectively

• Possess proactive approach with a desire to stretch beyond the task list to support the team

• Ability to adapt to a constantly evolving business and work environment

• Professional, reliable, driven and results-oriented

• Shows diplomacy skills

• Onsite expectations in our Chicago office at least 3 days/week and on days of Senior Leadership Team meetings

Additional Information

McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.