GLIN is seeking an Executive Administrative Assistant who wil l report to the Office Manager and support administrative functions for the entire GLIN senior leadership team, as well as logistical needs of the entire staff. Responsible for, and ensuring staff has all necessary resources and support for successful trips, meetings, and events.

Duties and Responsibilities (including but not limited to)

• Completes a broad variety of administrative tasks for the Executive Director, Chief Medical Officer (CMO), and Senior Leadership Team including: managing extremely active calendar of appointments; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Assist in the coordination of events, set-up room, packet preparation, development and editing of PowerPoint presentations, and arrange for food and refreshments as necessary.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• In management's absence, and as authorized, uses initiative and judgment to assure that matters requiring attention are referred to the delegated authority or handled in an efficient manner.
• Performs other functions related to the specific responsibilities of management. This may include tracking performance review activity, organization and. record keeping regarding departmental training, coordinating license/subscription renewals and updating association memberships, coordinating travel arrangements, auditing expense reports, processing invoices, maintaining consultant records and schedules, etc.
• Participate in cross-functional special projects and assignments.
• Prepares routine and advanced correspondence including, but not limited to, letters, memoranda and reports. May create and maintain database records and is responsible for confidential material.
• Acts as the primary liaison between management and their internal and external contacts.

Qualifications or Education, Training, and Experience:

• Associate degree years and three (3) years’ in a secretarial or administrative assistant position or equivalent.
• Bachelor’s degree preferred.
• Strong computer skills; proficiency with the Microsoft Office Suite, specifically Outlook, Word, Excel, Visio, and PowerPoint.

Knowledge and Skills:

• Excellent interpersonal and communication skills.
• Ability to be a team-player who works well with executives and employees at all levels.
• Ability to plan, coordinate, conduct, and monitor special projects, accounting for details, anticipating and resolving departmental priorities.
• Project Management experience to include developing project plans, multi-tasking, meeting deadlines, prioritizing and organizing work.
• Ability to write and proof communication.
• Ability to extract and compile data to prepare reports and records.
• Attention to detail and accuracy.
• Ability to handle confidential information with professionalism and diplomacy.
• Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed. Managing other core administrative activities (new-hire on-boarding, organizational charts, supply ordering).

We offer an outstanding benefits package including health, dental, 401K, vacation, and PTO, as well as a great working environment

Pay range: $25.00 - $31.00 per hour

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within job’s compensation range, and will be determined by considering factors including, but not limited to market data, education, experience, qualifications, and expertise of the individual and internal equity considerations

Equal Employment

Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads New York in provider and patient satisfaction. Great Lakes Integrated Network (GLIN) values diversity, inclusion, and equity as matters of fairness and effectiveness . We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged .

Great Lakes Integrated Network is an Equal Opportunity Employer