We are looking for an Executive Administrative Assistant who will assist client's organization executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and performing assignments related to the executive's working life and communication. We expect you to be competent, organized, and able to fulfill your tasks in a timely manner.
Responsibilities are:
Create and maintain an efficient documentation and filing system
Organize efficient contact between the executives and company's clients
Administer calls, messages, and daily correspondence
Attend events as assigned, taking dictation and minutes, and keep the corresponding data
Arrange meetings, appointments and travels, providing reminders
Handle requests and queries appropriately
Review office supplies and build relations with suppliers
Prepare reports, presentations and briefs
Requirements are:
2+ years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position
Solid experience with office management systems and procedures
Proficiency in English and in-depth knowledge of MS Office
Strong planning and time management skills, with an ability to multitask
Excellent verbal and written communication skills
Good knowledge of the latest trends in office gadgets and applications
Reliability, discretion, and confidentiality
Must pass a background check and drug test