Executive Administrator - Coral Gables Art Cinema – Coral Gables, FL (Remote with One Day in Office)

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Victoria HR Services

Executive Administrator - Coral Gables Art Cinema – Coral Gables, FL (Remote with One Day in Office)

National
Part Time
Paid
  • Responsibilities

    About Us:

    Coral Gables Art Cinema is one of South Florida's premier nonprofit arthouse theaters, dedicated to showcasing independent, foreign, and classic films that enrich the cultural landscape of our community. We are seeking a detail-oriented and proactive Executive Administrator to support our operations with administrative and financial tasks.

    Job Summary:

    The Executive Administrator will play a crucial role in ensuring the smooth operation of our administrative processes. This position requires strong organizational skills, the ability to work independently, and a tenacious, problem-solving mindset. The role is primarily remote, with one required day in the office per week.

    Key Responsibilities:

    • Financial & Accounting Support: Maintain accurate financial records using QuickBooks Online , including processing invoices, reconciling accounts, and assisting with basic bookkeeping tasks.

    • Administrative Management: Handle day-to-day administrative duties such as document management, correspondence, scheduling, and data entry.

    • Operational Coordination: Support leadership with reports, filing, and other operational needs to enhance workflow efficiency.

    • Communication & Liaison: Serve as a point of contact for internal and external stakeholders, ensuring timely responses and follow-ups.

    • Process Improvement: Identify opportunities to streamline administrative processes and enhance organizational effectiveness.

    Qualifications:

    • Proven experience in administrative roles, preferably in a nonprofit or arts-related organization.

    • Strong proficiency in QuickBooks Online and general financial administration.

    • Highly organized, proactive, and capable of managing multiple tasks with minimal supervision.

    • Strong attention to detail with excellent problem-solving skills.

    • Comfortable working remotely while maintaining consistent communication with the team.

    Schedule & Compensation:

    • Part-time role with flexible scheduling to fit the right candidate's availability.

    • Hourly Rate: $23/hour

    • Primarily remote, with one required in-office day per week in Coral Gables, FL.