Job Description

We’re seeking a polished and professional Executive Assistant with proven experience managing executive-level schedules, handling internal and external communications, and keeping everything organized. This is an in-office role (Roseville area) , Monday-Friday, 8 AM - 4 PM, for someone who thrives on supporting others and loves to make a difference behind the scenes.

What We’re Looking For

• Executive Assistant Experience: You’ve supported high-level executives, ensuring their schedules and priorities are expertly managed.
• Executive Scheduling: A natural at coordinating calendars and appointments with precision.
• Communication Pro: Skilled in crafting clear, professional messaging and maintaining excellent internal/external relationships.
• Highly Organized: You can juggle tasks and projects while keeping everything on track without breaking a sweat.
• Tech-Savvy: Familiarity with tools like calendar software, project management platforms, and ChatGPT is a big plus.
• Service-Oriented: You love assisting others, anticipating needs, and stepping in to make everything run smoothly.
• Positive Attitude: A sunny disposition and proactive mindset make you a joy to work with.
• Personal Assistance: Comfortable handling occasional personal tasks to lighten the executive’s load.

If you’re highly organized, tech-savvy, and passionate about supporting a fast-paced team, we want to hear from you!

Qualifications

We're on the hunt for a standout personality and skill set over fancy qualifications. While experience is essential, we believe that the right attitude and traits often matter more than years on paper. You might have extensive experience, but if you don’t have the passion, adaptability, and drive that fits our dynamic culture, you will not thrive here.

We’re looking for someone who brings energy, dedication, and a proactive mindset to the table—traits that align with our high-performance environment. If you’ve got the experience and the right personality, you’re exactly who we want to hear from!

• Executive assistant experience : You must have experience assisting a high level employee in an executive assistant role. This role is about effectively managing the executive's time.
• High-energy and adaptable : You MUST thrive in a fast-paced, high-energy environment. Your ability to adapt quickly and handle unexpected challenges with ease is crucial for success in this role.
• Exceptional organizational skills : you possess a natural talent for managing time and tasks with precision. Your ability to juggle multiple priorities seamlessly and anticipate needs is second nature.
• Strong communication abilities : You excel in crafting clear, impactful messaging and handling high-stakes communications. Your knack for distilling complex information into concise insights ensures everyone stays aligned and informed - and you do not drop balls and have systems to ensure this.
• Proactive and resourceful : you take initiative and solve problems creatively. Whether tackling tasks within various business ventures or assisting with personal responsibilities, you’re always one step ahead.
• Attention to detail : you’re meticulous in your work, ensuring that no detail is overlooked. Your careful approach prevents issues from arising and keeps operations running smoothly.
• Passionate and dedicated : You’re deeply committed to the mission and goals of the organization. Whether you have one year or several years of experience, your dedication and drive are what truly set you apart.
• Tech-savvy : Proficiency with calendar management tools, communication platforms, chatGPT, and project management software is essential. Your tech skills will support your ability to manage and execute tasks efficiently.
• Team-focused : You work well within a collaborative culture, where mutual respect and a shared drive to achieve goals define success. Your positive attitude and willingness to contribute to the team’s success are key.

Additional Information

Interview Process

• Interview SaaS Talent
• Video Assessment - this is to show your energy and your vibe, and that you are tech-savvy enough to send a video in one shot.
• Interview with our Client
• Small Project
• Offer

SaaS Talent is more than just a recruiting company. We're your hiring, business development, and growth partner with 25+ years of experience in SaaS and Tech that helps SaaS and Tech startups scale and transform their business. We've worked with 100+ companies and helped them achieve their talent acquisition, recruiting and business development goals.