Position Summary

Looking for a highly organized and proactive Executive Assistant to support senior leadership in their daily activities. The ideal candidate will possess outstanding communication abilities, meticulous attention to detail, and the capacity to handle multiple priorities in a dynamic environment. This role is essential for facilitating effective communication and ensuring the executive office operates smoothly.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including managing calendars, organizing meetings, and coordinating travel plans.
• Draft and refine correspondence, reports, presentations, and various documents as required.
• Act as the primary liaison between executives and both internal and external stakeholders.
• Organize and maintain filing systems, both electronic and physical, for efficient information retrieval.
• Coordinate logistics for meetings, conferences, and special events, including venue selection, catering, and preparation of materials.
• Conduct research and gather data to assist executives in making informed decisions.
• Monitor and prioritize incoming communications, responding on behalf of executives when necessary.
• Assist with project management duties, tracking deadlines and ensuring deliverables are met.
• Maintain confidentiality and handle sensitive information with discretion.
• Stay informed about company policies and procedures to effectively support executives.

Qualifications

• Bachelor’s degree or equivalent experience is preferred.
• A minimum of 5 years of experience as an Executive Assistant or in a similar administrative capacity.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Excellent organizational skills and the ability to juggle multiple tasks efficiently.
• Outstanding written and verbal communication skills, with a professional demeanor.
• Ability to work independently, exercise sound judgment, and take initiative.
• Strong attention to detail and effective problem-solving skills.
• Experience in a corporate or fast-paced setting is preferred.

Compensation

• $60,000 to $80,000 based on experience and qualifications.