Executive Assistant (Bilingual - Chinese/English Preferred)

IMPERIAL STAR SOLAR

Executive Assistant (Bilingual - Chinese/English Preferred)

Irvine, CA
Full Time
Paid
  • Responsibilities

    Benefits:

    401(k) matching

    Company parties

    Competitive salary

    Dental insurance

    Employee discounts

    Health insurance

    Opportunity for advancement

    Paid time off

    Vision insurance

    Wellness resources

    Bonus based on performance

    Job Title: Executive Assistant – Solar Industry

    Location: Irvine, CA

    Department: Administrative

    Reports To: Executive Vice President (EVP/US Head)

    Job Type: Full-Time

    About Us: Imperial Star, an $1 billion USD revenue-generating company, operates across four offices and facilities globally across California, Texas, Laos, and Indonesia and employs approximately 1,500 people. The company, or ISS, manufactures PV solar modules for use in residential, commercial & industrial (C&I), and utility-scale solar projects worldwide. With over a decade of unparalleled manufacturing excellence and boasting an impressive ~5GW annual production capacity, our commitment to innovation and sustainability has fueled our remarkable success. Our team culture believes in fostering a collaborative and inclusive environment where everyone can thrive, grow, and contribute their best. We are a bottom-up organization, our company’s goal is to provide extraordinary product quality and customer service.

    Role Description: We are seeking an organized and proactive Executive Assistant to provide comprehensive administrative support to our solar leadership team. The Executive Assistant will be in charge of, but is not limited, to maintaining a plethora of administrative accounts, conducting research on solar industry trends, coordinating events and calendars, and completing ad hoc tasks.

    <Key Responsibilities>

    Administrative & Executive Support:

    Provide high-level administrative support to executives, including calendar management and meeting coordination.

    Attend industry meetings or events as needed, taking notes and summarizing key points for executives.

    Handle confidential documents, ensuring they remain secure.

    Process invoices, expenses, and other financial documentation.

    Logistics & Event Coordination:

    Support the marketing team in exhibition-related tasks and manage daily tasks at exhibitions.

    Plan and organize team members' travels, ensuring cost-effective and convenient itineraries.

    Assist in the coordination and organization of internal and external events or meetings.

    Document & Communication Management:

    Assist in preparing reports, presentations, and documentation related to solar projects.

    Process documents based on provided instructions, including template setting, translation, and formatting.

    Research & Industry Trends:

    Conduct research on solar industry trends, updates, and best practices

    • Perform all other duties as assigned due to changing needs of the team or company

    < Requirements>

    Bachelor’s degree in Business Administration or related field. Master degree or higher is a plus but not required

    Minimum of 3 years experience as an executive assistant or similar role

    Ability to analyze data, identify trends, and leverage data to make data-driven decisions

    Ability to handle confidential information with discretion

    Available to work on-site at the Irvine, CA office

    <Skills>

    Detail-oriented with strong organizational skills

    Strong analytical and problem-solving skills

    Fluency/conversational Chinese is a plus but not required

    Excellent written and verbal communication skills

    Strong listening and response skills

    A courteous and customer-centric approach to your work

    Thrive to be a vital contributor to a rapidly growing company

    Ability to embrace change and think conceptually

    Proficient in software: Microsoft and Google Suites, particularly Word, Excel, and Powerpoint

    <Benefits>

    17 days of accrued Paid Time Off (PTO) annually

    Comprehensive Health Insurance Coverage – including dental and vision

    Up to 3% 401k matching

    Free access to Recreation Center with ping pong tables and foosball

    Free access to Fitness Center

    Paid parking for parking structure

    Leisure Travel Discounts for Car Rental/Hotels/Flight

    Access to LifeMart discounted shopping portal through ADP