Are you a diligent and detail-focused individual? Do you have a passion for systems, processes, and procedures? Thrive in a dynamic work setting with a busy schedule? Enjoy assisting others and completing tasks efficiently? Are you dedicated to delivering exceptional customer service and exceeding expectations? Interested in stepping into the dynamic realm of real estate? Let's connect! Executive Assistant position available with the DOMAINE Real Estate Team based in Portland, ME. This role aims to streamline the agents' focus on real estate sales by handling daily administrative duties. We seek a standout candidate who mirrors the team's dedication to excellence. The ideal candidate will ideally have a real estate background but it's not mandatory. They should demonstrate a history of establishing and executing office systems and procedures. A sense of urgency and a fondness for to-do lists are essential. The perfect candidate will excel with minimal supervision, gradually embracing more responsibilities and leadership roles within the team. Responsibilities: • Assisting and supporting the owner in all business and personal areas needing assistance. • Maintaining database management system(s). • Screening and directing phone calls; distributing correspondence. • Handling requests and queries appropriately. • Scheduling meetings and appointments. • Producing reports, presentations, and briefs. • Assisting and supporting multiple Agents with whatever they need. • Assisting clients and helping them to have an extraordinary experience. • Managing day-to-day office operations. • Tracking expenses accurately and creating effective budgets. • Lead Management Assistance. • Marketing of Listings, Business, and Team through social media and other avenues. • Facilitating the closing process, ensuring all documents are complete and deadlines are met. • Coordinating inspections, appraisals, and mortgage processes. • Communicating with clients, agents, title companies, and lenders. • Managing transaction timelines and ensuring smooth closings. Qualifications: • Outstanding organization. • Strong attention to detail. • Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly. • Able to multitask and prioritize daily workload - can work on multiple projects at once. • Able to work independently to support a team and appropriately manage time. • Excellent verbal and written communication skills. • Strong problem-solving abilities. • Discretion and confidentiality. • Customer service focus. • College degree and social media experience preferred. • Candidates will need to be willing to obtain a real estate license upon hiring (The agent will reimburse). • Comfortable handling strong personalities. • Must be thorough and LOVE to-do lists. • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their agents up to sell. Compensation: $50,000 - $60,000

• Assisting and supporting the owner in all business and personal areas needing assistance. • Maintaining database management system(s). • Screening and directing phone calls; distributing correspondence. • Handling requests and queries appropriately. • Scheduling meetings and appointments. • Producing reports, presentations, and briefs. • Assisting and supporting multiple Agents with whatever they need. • Assisting clients and helping them to have an extraordinary experience. • Managing day-to-day office operations. • Tracking expenses accurately and creating effective budgets. • Lead Management Assistance. • Marketing of Listings, Business, and Team through social media and other avenues. • Facilitating the closing process, ensuring all documents are complete and deadlines are met. • Coordinating inspections, appraisals, and mortgage processes. • Communicating with clients, agents, title companies, and lenders. • Managing transaction timelines and ensuring smooth closings.