Exciting Opportunity for an Executive Assistant in Boca Raton, FL. Are you diligent and detail-oriented, with a passion for systems and processes? Do you thrive in a fast-paced environment, enjoy serving others, and excel at multitasking? Ready to dive into the dynamic world of real estate and support a top-ranking team? Responsibilities: • Support a leading Real Estate Team in Boca Raton, enabling agents to focus on sales by handling administrative tasks efficiently. • Manage client relationships through our CRM system, coordinate marketing activities, and oversee various administrative functions with precision. Requirements: • Prior real estate experience preferred but not required. • Proven ability to implement office systems and procedures effectively. • Strong organizational skills, a sense of urgency, and a knack for task management. • Ability to work autonomously, taking on increasing responsibilities and demonstrating leadership within the team. Compensation and Benefits: • Competitive Salary: $50,000 - $60,000 • Paid Time Off (PTO) and Stipend Benefits • Performance Bonuses are available after 90 days Responsibilities: • Oversee and execute CRM tasks, including updating contact information, managing calls, sending postcards, emails, and letters, and ensuring client data is accurate and actionable. • Planned and manage client-focused events (seminars, appreciation events, housewarmings, send-offs), handle client gifting (birthday/anniversary gift cards), and manage feedback, reviews, and newsletters. • Create marketing materials via Canva (brochures, flyers), manage client promotional apps (HomeBot, Lolo), promote properties and events through social media and online platforms, and coordinate raffles or sweepstakes. • Manage the listing and closing process, including coordinating property photography, listing on MLS, scheduling client property searches and showings, and maintaining strict attention to detail to keep all parties aligned through to closing. • Assist the owner and agents with business and personal needs, including database management, handling correspondence, scheduling meetings, preparing reports and presentations, and managing budgets. • Oversee day-to-day office tasks, transaction coordination, and listings management while maintaining referral and client relationship systems. • Track client feedback via surveys, analyze data, and implement actionable improvements to enhance client experiences and operational efficiency. • Manage social media platforms (Facebook, Instagram, YouTube) for business marketing and client engagement. • Assist with hiring, training, and holding team members accountable as needed. Qualifications: • Proven track record in managing and converting CRM data into actionable results or sales. • Strong experience in creating systems and processes to drive efficiency and productivity. • Excellent communication skills (100% fluent in English, both verbal and written). • Expertise in creating marketing collateral and presentations using tools like Canva. • Outstanding organizational skills with exceptional attention to detail. • Ability to manage multiple tasks efficiently, prioritize daily workload, and work independently to support a team. • Proficiency in property listing platforms like MLS is preferred. • Familiarity with real estate operations or a related field is a plus. • Tech-savvy and adept at learning new systems quickly; proficiency in PowerPoint, Excel, Word, Canva, and ChatGPT is essential. Familiarity with platforms like MLS, Brivity, Mailchimp, Google Business, Loom, and Trello is ideal but not required. • Social media expertise in Facebook, Instagram, and YouTube is required; experience with LinkedIn and Pinterest is a bonus. • Inquisitive, proactive, and professional with a solution-focused mindset. • Detail-oriented and process-driven, with a strong sense of ownership and accountability. • Team-oriented, self-motivated, and committed to ongoing personal improvement. • Exceptional at tracking and improving processes, with a focus on efficiency and effectiveness. Compensation: $50,000 - $60,000

• Oversee and execute CRM tasks, including updating contact information, managing calls, sending postcards, emails, and letters, and ensuring client data is accurate and actionable. • Planned and manage client-focused events (seminars, appreciation events, housewarmings, send-offs), handle client gifting (birthday/anniversary gift cards), and manage feedback, reviews, and newsletters. • Create marketing materials via Canva (brochures, flyers), manage client promotional apps (HomeBot, Lolo), promote properties and events through social media and online platforms, and coordinate raffles or sweepstakes. • Manage the listing and closing process, including coordinating property photography, listing on MLS, scheduling client property searches and showings, and maintaining strict attention to detail to keep all parties aligned through to closing. • Assist the owner and agents with business and personal needs, including database management, handling correspondence, scheduling meetings, preparing reports and presentations, and managing budgets. • Oversee day-to-day office tasks, transaction coordination, and listings management while maintaining referral and client relationship systems. • Track client feedback via surveys, analyze data, and implement actionable improvements to enhance client experiences and operational efficiency. • Manage social media platforms (Facebook, Instagram, YouTube) for business marketing and client engagement. • Assist with hiring, training, and holding team members accountable as needed.