Executive Assistant

Location: San Diego, CA | On-site | Full-time

DeepWater Exploration Inc. is developing cutting-edge AI and systems for the subsea/maritime space. As a fast-growing startup, we're looking for an Executive Assistant to support our leadership team in a fast-paced, high-stakes environment. This role requires exceptional organizational skills, discretion, and adaptability while working closely with company executives.

What You'll Do

• Calendar & Schedule Management – Keep our exec team's schedule running smoothly, ensuring alignment with key priorities.

• Meeting Coordination – Plan, schedule, and facilitate meetings, including agenda prep and follow-ups.

• ✈ Travel Planning – Handle domestic and international travel arrangements, including itineraries, logistics, and accommodations.

• Stakeholder Communication – Act as a liaison between executives and internal/external stakeholders, ensuring seamless communication.

• Project & Event Support – Assist with executive presentations, leadership meetings, and company-wide events.

• ⚡ Process Improvement & Automation – Identify ways to streamline workflows and leverage AI tools (ChatGPT, ClaudeAI, Perplexity, etc.)

• Team Operations & Culture – Support onboarding, team-building events, and cross-functional coordination.

What We're Looking For

• 1-2 years of experience in a similar role (or relevant education/training).

• Strong organizational and time management skills, with attention to detail.

• Excellent written and verbal communication skills.

• Ability to adapt quickly in a fast-moving startup environment.

• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, etc.).

• Willing to work on-site in San Diego, Monday-Friday , with occasional additional hours as needed

• Comfortable learning and using emerging technology tools and property management systems.

• Proficiency with macOS/Windows, keyboard shortcuts, and AI/LLM tools.

Why Join Us?

• Work directly with a young, driven team in a high-growth startup.
• Gain exposure to cutting-edge technology.
• Be part of an innovative and mission-driven company shaping the future of underwater exploration.
• Opportunity to grow alongside the company and take on increasing responsibilities.

If you're looking for a dynamic role with a company that values efficiency, innovation, and strong execution , we'd love to hear from you. Apply today.