Job Description

Our DoD government prime client currently has an opening for an Executive Assistant (EA). This position will be located onsite daily at The Pentagon, in Arlington, VA, and will support them and their government customers. This opportunity offers the chance to work with some of the best and brightest minds in the Department of Defense and US Industry to develop, implement, and transition Artificial Intelligence (AI) capability across the Department.

This opening for an Executive Assistant (EA) to provide executive level support for Department of Defense Office of the Chief Digital and Artificial Intelligence Officer (CDAO). Under the direction of our government, the Executive Assistant will provide administrative support to executive-level 2 and 3 Star Generals, management, and key technical personnel across the Executive Director’s Front Office. This will include primarily clerical functions: keep calendars, arranging travel, keeping the executive on time, arranging meetings, ensuring read ahead material is available, etc. The candidate will be the executive assistant support for the CDAO’s Executive Director/Director of Front Office Operations located in Arlington, VA

Responsibilities:

• Performs clerical functions such as preparing correspondence and reports, handling information requests, receiving visitors, arranging conference calls, arranging and coordinating travel, scheduling meetings, facilities management, and monitoring physical security.
• Coordinates/communicates behalf of the organization’s leadership, including calls, responding to email and interfacing, with stakeholders or their staff at all levels.
• Provide comprehensive support services for daily operations in areas of normal administrative service functions to include action suspense tracking, workload prioritization, calendar maintenance, communications, correspondence and distribution services, reporting, procurement of administrative supplies, property administration, security management, as well as travel (requires familiarity with the use of the Defense Travel System) and transportation, directives, and training.
• Responsible for managing the quality of correspondence provided to the Government Senior Executive Leadership’s review.

Qualifications

• Current/Active Top Secret security clearance with active SCI
• Up To &125,000 annual salary range plus full federal benefits
• 10+ years of relevant experience to include a minimum of 3 years of experience directly supporting a C Suite Senior Executive/CEO; and 5-years of office administration.
• Experience supporting a SES/Flag Officer within the OSD.
• Demonstrate excellent communication skills, a high level of integrity, critical thinking, and leadership courage.
• Experience preparing staff packages for the official DoD staffing and coordination process.
• Ability to use CATMS or similar action tracking software to manage, update, and track senior leaders actions.
• Experience using and expertise with the Defense Travel System.
• Experience using the Aircraft and Personnel Automated Clearance System to schedule/manage international travel.
• Must be a self-starter that can recognize needs and act with little to no guidance.
• Able to rapidly understand and apply new concepts.
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities.
• Advanced MS Word skills; proficient PowerPoint, Excel, Outlook, MS Teams application skills. Expert with Calendar Management.
• Experience with Federal and DoD Records Management requirements for senior executives

Education:

• Bachelor’s Degree preferred, but not required.

Security Pre-Requisite:

• To be considered, must have a CURRENT/ACTIVE TOP SECRET/SCI security clearance.

Additional Information

LARC Staffing, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, or protected veteran status.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

** Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352**