Executive Assistant to UHNW Family

Location: Manhattan, NY

Position Type: Full-Time

About the Role

We are a prominent UHNW family based in Manhattan seeking an experienced and impeccably discreet Executive Assistant to provide high-touch personal and executive support across all aspects of our private and professional lives. This role is ideal for a polished, proactive, and service-oriented professional who thrives in a dynamic environment where excellence, confidentiality, and loyalty are paramount.

Core Responsibilities

1\. High-Level Personal & Executive Support

• Manage complex calendars for principal family members, including travel logistics (private and commercial), personal appointments, and global itineraries.
• Coordinate private aviation, ground transportation, and bespoke concierge services.
• Execute high-priority personal errands with discretion and efficiency.
• Interface on behalf of principals with private banks, legal teams, household staff, and vendors.

2\. Household & Property Oversight

• Supervise operations of a luxury residential property, including oversight of household staff and third-party service providers.
• Ensure the residence is always guest-ready and maintained to five-star standards.
• Manage vendor contracts, renovations, repairs, and regulatory compliance.

3\. Administrative & Financial Management

• Monitor personal and household budgets, track expenses, and manage reimbursements with precision.
• Prepare reports, summaries, and correspondence with utmost confidentiality.
• Maintain meticulous digital and physical filing systems for estate, insurance, travel, and medical documentation.

4\. Event & Lifestyle Coordination

• Organize private events, intimate gatherings, and formal social occasions from concept to execution.
• Manage luxury vendor relationships (caterers, florists, stylists, sommeliers, etc.) and ensure seamless guest experiences.
• Maintain detailed records of preferences, dietary restrictions, and VIP protocols.

5\. Liaison & Communication

• Serve as the principal's right hand and primary gatekeeper, managing incoming requests, filtering communications, and representing their interests.
• Cultivate professional, tactful relationships with external advisors, family members, and confidential partners.

Qualifications

• Experience supporting UHNW individuals or families in a private household, family office, or similar high-pressure setting is preferred. 
• Exceptional judgment, discretion, and emotional intelligence.
• Impeccable organizational and time-management skills; thrives on precision and order.
• Tech-savvy with fluency in Microsoft Office Suite, Google Workspace, and scheduling/travel platforms.
• Polished communicator with refined etiquette and a calm demeanor under pressure.
• Flexibility to be available after hours or during emergencies (rare but required).

EOE