Title: Executive Assistant II

Department: Executive

Direct Supervisor: Chief of Staff

We are seeking a highly organized and proactive Executive Assistant II to provide direct support to the Chief of Staff, while also assisting the CEO and other senior executives. This role plays a critical part in ensuring the smooth operation of executive-level activities and requires exceptional attention to detail, discretion, and a customer-focused attitude.

Key Responsibilities

• Manage calendars and schedule meetings for the CEO, executives, and team members.
• Prepare and organize meetings, including setup, internal communications, reports, and presentations.
• Maintain organized filing systems for electronic and physical documents, records, and reports.
• Serve as company office tour guide and coordinate client visits that highlight company culture, amenities, and key departments.
• Support event planning, including company meetings and team-building activities.
• Maintain and track financial records, including expenses, invoices, and reports.
• Update and manage data in company databases, HRIS, and project management tools.
• Ensure data accuracy and completeness in reports and documentation.
• Handle additional ad hoc projects and duties as needed.

Qualifications

• College degree in Business Administration, Communications, or a related field, or equivalent combination of education and relevant work experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management software and tools (Miro, Asana) highly preferred
• Experience in a SaaS environment highly preferred
• High attention to detail and problem-solving skills.
• Ability to handle sensitive information with confidentiality and discretion.
• Excellent verbal, written and interpersonal communication skills

Schedule:

• Non-Exempt, Part-time, 30 hours a week