The Executive Personal Assistant assists the Owner with tasks and activities that take time away from the Owner’s law firm responsibilities. Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the owner and help us achieve our organizational goals. Your role is key to triaging inboxes, ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below! Responsibilities: Correspondence & communication • Triage email per SOP/system & file records electronically in email and case management system • Screen calls • Ensure responses to communications are received timely Schedules & arrangements • Maintain personal calendar and work with the Firm’s legal assistant to ensure personal calendar and work calendar mesh/do not conflict • Organize office meetings, parties. • Contact professional contacts and referral sources to schedule “get to know you” and “keep in touch” meetings • Register for conferences and CLEs • Handle all aspects of travel (business trips, family vacation, air fare, car service, dinner reservations, activities while there) Office assistance • Project management • Ordering/delivering supplies for the office • Pick up food/snacks/beverages/goodies for the office • Attend C-Suite meetings; take notes, keep me on task, and help me calendar my tasks • Transcribe notes of meetings • Gather reports from the Administrator and the Bookkeeper to review and alert • Deal with simple office IT issues or arrange for an IT vendor Office marketing assistance • Organize networking contacts and set up the system to monitor contact dates • Send thank you cards, just a note card • Prepare GAS call lists, referral lists for clients • Assist with making GAS calls, referral calls Household Management • Sort, scan, and get rid of mail • Remind me of all the stuff I say I am going to do that I then forget to do • Fill in the details for my big ideas • Handle tasks that are sketched without a lot of detail • Make calls I don’t want to make Qualifications: • Comfortable meeting deadlines and handling confidential information • Experience using Microsoft Office • 2 or more years as an assistant, executive assistant, or in a position performing supportive duties • High school diploma or G.E.D. required • Excellent communication skills, time management skills, interpersonal skills, and organizational skills Compensation: $70,000

• Correspondence & communication • Triage email per SOP/system & file records electronically in email and case management system • Screen calls • Ensure responses to communications are received timelySchedules & arrangements • Maintain personal calendar and work with the Firm’s legal assistant to ensure personal calendar and work calendar mesh/do not conflict • Organize office meetings, parties. • Contact professional contacts and referral sources to schedule “get to know you” and “keep in touch” meetings • Register for conferences and CLEs • Handle all aspects of travel (business trips, family vacation, air fare, car service, dinner reservations, activities while there)Office assistance • Project management • Ordering/delivering supplies for the office • Pick up food/snacks/beverages/goodies for the office • Attend C-Suite meetings; take notes, keep me on task, and help me calendar my tasks • Transcribe notes of meetings • Gather reports from the Administrator and the Bookkeeper to review and alert • Deal with simple office IT issues or arrange for an IT vendorOffice marketing assistance • Organize networking contacts and set up the system to monitor contact dates • Send thank you cards, just a note card • Prepare GAS call lists, referral lists for clients • Assist with making GAS calls, referral callsHousehold Management • Sort, scan, and get rid of mail • Remind me of all the stuff I say I am going to do that I then forget to do • Fill in the details for my big ideas • Handle tasks that are sketched without a lot of detail • Make calls I don’t want to make