Executive Assistant

Lumio Dental - Apply today, and we'll light the way!
Lumio Dental is a dynamic and fast-growing dental organization dedicated to providing exceptional dental care to communities. We strive for innovation, excellence, and a patient-first approach, while fostering a collaborative and inclusive work environment for our team.

Our Ideal Executive Assistant
We are seeking a highly organized, proactive, and adaptable Executive Assistant to support our executive team. As an Executive Assistant at Lumio Dental, you will play a key role in ensuring smooth day-to-day operations, enabling our executives to focus on driving growth and delivering on our strategic vision.

Bright Smiles, Brighter Futures

• Meeting Coordination : Schedule and prepare for meetings, including agenda creation, document preparation.
• EIN Application Process : Manage the entire process of applying for EINs for new and existing business entities, including sole proprietorships, LLCs, corporations, and partnerships.
• Record Keeping : Maintain organized records of EIN applications, issuance dates, and corresponding business information for future reference.
• Project Management : Assist with special projects, including research, reporting, and tracking progress on various initiatives.
• Confidentiality & Discretion: Manage sensitive information with the highest level of discretion and professionalism.
• Team Collaboration : Work cross-functionally with other departments to assist in the coordination and execution of company wide initiatives.
• Event Planning : Organize internal and external events, including conferences, training and team meetings.
• Expense Management : Handle expense reports, budgets, and financial documentation for executives.
• Provider Support: Act as a liaison between the doctors and the company to manage overall provider experience including details such as benefits, contract questions, etc.
• Contract Management: Organize and oversee provider employment contracts, providing data to executive staff for board reporting purposes.

Position Requirements:

• 3-5 years of experience in an executive assistant or similar role, preferably in a healthcare or corporate environment.
• Bachelor's degree preferred or equivalent experience.
• Strong organizational skills, excellent verbal and written communication abilities, and a proactive approach to tasks.
• Proficient in Microsoft Office Suite & Google Workspace
• High level of integrity, discretion, and confidentiality in handling sensitive information.
• Ability to think ahead, anticipate challenges, and offer solutions.

**Competitive Salary & More **

• Benefits options included, but are not limited to, health, vision, dental, life, 401K, PTO, company paid holidays and MORE!
• Lumio company culture is caring and fun! Apply today and learn more!