Job Description

Executive Assistant

This is a full time, permanent position.
This role is based in either Greenwich, CT or NYC, with designated remote work days.

About this Position

Join our dynamic investment management team as an Executive Assistant, providing essential support to senior analysts and managing directors. This role is perfect for a proactive individual who thrives in a fast-paced environment and is eager to make an impact. You will be the primary point of contact for internal and external stakeholders, ensuring seamless communication and operations.

Job Responsibilities

• Provide senior-level executive administrative support to Managing Directors and Analysts.
• Act as a “gatekeeper,” managing complex calendars and ensuring schedules are respected.
• Complete a variety of administrative tasks: manage calendars, prepare expense reports, arrange detailed travel itineraries, and compile documents for meetings.
• Liaise with brokers, prepare confidential correspondence, and organize meetings.
• Research and prioritize incoming issues, determining appropriate actions and follow-ups.

Job Skills/Requirements

• 5-10 years of senior administrative support experience.
• Strong proficiency in PowerPoint, Excel, Word, and Outlook; knowledge of CapIQ, Topia, and Concur is a plus.
• Exceptional organizational skills with keen attention to detail.
• Professional communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team-focused environment.

Pay Range

$80,000 - $90,000 per year

Why Should I Apply?

• Competitive compensation structure, salary + bonus
• Comprehensive benefits, including fully paid healthcare for employees and dependents.
• Flexible work schedule with partial remote options.
• Support for mental and physical wellness, tuition assistance, and a generous 401(k) match.

YUPRO Placement is the nation’s leading skills-first placement firm placing and promoting historically overlooked talent into permanent hire, apprenticeship, and contract job assignments. We represent clients who support skills-first inclusive hiring practices. YUPRO Placement is an equal opportunity employer.

Qualifications

REQUIRED:

• Bachelor’s Degree (or equivalent work experience required) and 10+years of experience as an assistant supporting VP-level executives.
• Proficient with PC/Mac and Microsoft Office applications (Word, PowerPoint, Excel, Outlook and Teams).
• Proactive and energetic handling multi-priority complex issues with poise and grace

SKILLS:

• Excellent written and oral communication skills
• Highly organized and detail-oriented
• Ability to multi-task, work independently and as part of a team.
• Excellent time management skills
• Outstanding track record of performance
• Passionate, kind, inclusive, and ethically minded

Additional information:

• Primary work location: WD Milpitas office (Hybrid schedule - 3 days in office 2 remote- may be more on an as needed basis)

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the “Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here: Pay Transparency Nondiscrimination Provision (dol.gov)

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@wdc.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Based on our experience, we anticipate that the application deadline will be 01/09/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.

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Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.