Benefits:
401(k)
Health insurance
Paid time off
Job description
Executive Assistant (Full-Time) Location: Chicago, IL (On-site 2x Weekly)
About Us
JAM Restaurant Group, a rapidly growing restaurant franchise with 10 locations across the Midwest with 4 under construction and a pipeline to build 3-4 a year every year, is seeking a self-motivated, energetic, and detail-oriented Executive Assistant to join our team. We are passionate about expanding our business and creating opportunities for growth, while maintaining a strong focus on work-life balance and employee success. At JAM, you’ll find a collaborative, inclusive work environment that encourages both personal and professional growth. If you’re looking for a rewarding and challenging career with a company that promotes from within, we want to hear from you!
Position Overview
We are looking for a proactive Hybrid Executive Assistant to provide critical support to our senior leadership team and manage daily office operations. This dual-role involves a mix of administrative duties, executive-level support, and maintaining the office's efficiency.
Responsibilities Executive Assistant:
Oversee daily office operations, including AR/AP, expense reports, QuickBooks journal entries
Manage office supplies, procurement, and vendor relationships.
Coordinate office maintenance and ensure compliance with local health and safety regulations.
Organize and facilitate company meetings and events. Assist with employee relations
Executive Assistance:
Provide administrative support to senior management, including managing calendars, travel arrangements, and communications. (Minimum 3 years required)
Prepare reports, presentations, and documents for executives.
Serve as a liaison between executives and internal/external stakeholders.
Handle confidential information with the utmost discretion and professionalism.
Payroll, Accounting, and Administrative Oversight:
Oversee payroll management (minimum 2 year of experience required).
Manage accounts receivable and payable processes (minimum 2 year of experience required).
Ensure accuracy and timeliness in financial reporting and transactions.
Qualifications
Bachelor’s degree or equivalent experience in office management, business administration, or a related field.
Minimum of 2 years of experience in office management.
At least 2 year of experience overseeing payroll.
Experience with accounts receivable and accounts payable (2 year required).
Minimum of 3 years of executive assistance experience.
Proficient in Microsoft Office Suite, Google Workspace and other relevant software.
Strong organizational, multitasking, and communication skills.
Ability to work independently and as part of a team.
What We Offer
Competitive salary: $60,000 - $70,000 (based on experience)
Comprehensive benefits package including:
401(k) with company match
Health, Dental, Vision insurance
Paid Time Off
Health Savings Account (HSA)
Work from home guaranteed
Professional development and career growth opportunities.
Collaborative, positive work culture.
Schedule:
Full-time position
Join JAM Restaurant Group and become part of a growing, dynamic team where your contributions are valued, and there’s plenty of room for growth.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
10 hour shift
8 hour shift
Experience:
Office Management: 3 years (Required)
Executive Assistance: 3 years (Required)
Accounts Receivable and Accounts Payable: 1 year (Required)
Overseeing Payroll Management: 2 years (Required)
Work Location: In person
Flexible work from home options available.