COCOON Executive Assistant - Residential Construction

Are you an exceptional Executive Assistant who thrives on creating order from chaos and anticipating needs before they arise? Do you have both the financial acumen to manage complex business operations and the personality to spark joy in your interactions with others? Are you ready to be the right-hand to a visionary CEO who's revolutionizing the home remodeling industry?

If so, we want to talk to you!

Who Are We?
COCOON is not just another home remodeling company - we're on a mission to transform the industry. Think of us as the Chick-fil-A of home remodeling, where consistent quality meets exceptional service with a smile. Currently the leading home remodeling company in the Philadelphia suburbs, we're about to open America's largest home remodeling selection center as part of our vision to become one of the largest and most respected home remodelers in America.

At COCOON, we believe in doing things differently. Our core values of integrity, honesty, authenticity, and optimism guide everything we do. We're a purpose-driven organization that believes in raising the bar in an industry that often gets a bad rap. With 17 years of success and a team of 50 passionate professionals, we're just getting started on our journey to revolutionize home remodeling across the country.

https://thecocoon.com/

Summary of Responsibilities
As Executive Assistant to our CEO, you'll be the vital force that keeps our visionary leader focused on growing the company while ensuring nothing falls through the cracks. This role goes far beyond traditional EA duties - you'll be managing multiple business entities, coordinating with community leaders, and playing a crucial role in the company's ambitious growth plans.

Essential Functions

• Provide high-level executive support to CEO, including complex calendar management and email coordination
• Manage financial transactions and bookkeeping across multiple business entities and LLCs
• Coordinate property management responsibilities across multiple commercial and residential properties
• Schedule and manage strategic meetings with community leaders and business partners
• Create and maintain organizational systems to optimize CEO's efficiency
• Prepare for and attend meetings, taking notes and ensuring follow-through on action items
• Handle confidential information with absolute discretion
• Coordinate with internal team members to streamline communication flow to CEO
• Manage various administrative projects and special initiatives
• Act as a key point of contact for internal and external stakeholder
  

Education, Experience, and Skills Required

• Proven executive assistant experience supporting C-level executives
• Strong bookkeeping experience and understanding of GAAP
• Proficiency with QuickBooks and Microsoft Office Suite
• Experience managing multiple business entities and properties preferred
• Excellent organizational and project management skills
• Superior written and verbal communication abilities
• Experience in a growth-oriented company a plus

Compensation 

• Total compensation range: $100,000-150,000
• Comprehensive benefits package including:
  
• Health and dental insurance
• 401(k) plan
• Short-term and long-term disability
• Life and AD&D insurance
• Paid vacation and sick time
• Company paid holidays
• Engaging company events
• Inspiring company culture

How to Apply

• Please submit your resume and a cover letter explaining why you would be the perfect fit for this unique opportunity. In your cover letter, please share a specific example of how you've demonstrated exceptional initiative in a previous role.

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step, you will get instructions from Thalia within 3 days of your submission. Everyone will be contacted.

COCOON, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, COCOON, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.