Benefits:
Dental insurance
Employee discounts
Health insurance
Paid time off
Vision insurance
We are seeking an experienced and detail-oriented Executive Assistant to support the owner of a restaurant chain, author, and entrepreneur. The ideal candidate is proactive, highly organized, and capable of managing both professional and personal responsibilities. This role requires effective communication skills, discretion, and a commitment to anticipating the owner’s needs. You will be managing day-to-day operations, including calendars, travel arrangements, and emails, ensuring that all tasks are executed seamlessly.
The Role: Executive Assistant
The Principal: Entrepreneurial. Always on the Go. Passionate.
The Ideal Candidate: Flexible. Reliable. Well-spoken. Polished.
The Money: Salaried, DOE
Key Responsibilities:
Oversee and prioritize the owner’s personal and business emails.
Respond to and draft correspondence on behalf of the owner.
Ensure timely follow-up on emails and other communications.
Coordinate delivery of daily personal/professional itinerary.
Manage and organize the owner’s calendar, scheduling meetings, appointments, and personal commitments.
Coordinate internal and external meetings, ensuring seamless scheduling and preparation.
Proactively anticipate and mitigate scheduling conflicts, adjusting, as necessary.
Research, book, and coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.
Ensure that all travel plans are executed without issue and troubleshooting any travel-related challenges as they arise.
Manage the owner’s personal and professional invoices, ensuring timely payments.
Work with the finance team to track expenses and provide relevant documentation.
Maintain accurate records for expense reports and reimbursement submissions.
Function as a gatekeeper, managing all forms of communication to the owner.
Prepare documents, reports, presentations, and meeting materials as requested.
Manage sensitive and confidential information with the utmost discretion.
Assist with special projects and initiatives as directed.
Conduct research on assorted topics to support decision-making and strategy development.
Take the lead on managing small projects and events, ensuring they are executed successfully and on time.
Liaise with other executives, team members, and external partners to facilitate smooth communication.
Manage office operations, supplies, and coordinate with vendors if required.
Provide administrative support to other executives, as necessary.
Manage personal errands, appointments, and miscellaneous tasks for the owner.
Coordinate family-related travel and schedules as needed.
Assist with personal projects, household management, and events when required.
Attributes:
Proactive, with a strong sense of initiative and ability to work independently.
Excellent interpersonal skills and professional demeanor.
Strong critical thinking skills and adaptability in demanding environments.
Ability to pivot quickly and adapt to changing priorities.
Resilient and Thick-Skinned: Maintains professionalism and composure in high-pressure situations.
Emotional Intelligence and Empathy: This helps manage relationships, understand others’ needs, and provides support with a high degree of tact, diplomacy, and empathy.
Typical Schedule:
Full time, with Flexibility required.
Willingness to travel frequently.
Flexibility to support on-call demands. Be able to address urgent matters and support outside of traditional business hours.
Benefits:
Opportunity for growth and professional development.
Travel Opportunities (domestic and International)
Medical/Dental/Vision benefits
401K program
Paid Time Off
Qualifications:
Experience supporting executives, ideally in hospitality or in a related industry.
Driver’s License
Passport (or ability to acquire one)
Ability to pass Background Check Screening
Skills:
Exceptional organizational and multitasking skills.
Strong written and verbal communication abilities.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
Familiarity with both macOS and PC ecosystem tools.
Discretion and ability to manage confidential information sensitively.