Benefits:

401(k) matching

Company parties

Competitive salary

Dental insurance

Free uniforms

Health insurance

Paid time off

Vision insurance

We are currently looking for an executive assistant to assist the CEO of our growing physical therapy company. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Daily and Monthly Responsibilities

Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. This includes personal and business matters.

Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Organize team communications and plan events, both internally and offsite

Travel to different offices to help maintain the company standards and assist where necessary

Maintaining personal and professional calendar of the CEO as well as scheduling appointments, making sure the CEO is prepared for the meetings and communicating with all parties as to the follow ups after the meetings.

Skills and Qualifications

Superb written and verbal communication skills

Strong time-management skills and the ability to organize and coordinate multiple projects at once

Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Ability to keep company confidences

Preferred Qualifications

Experience overseeing budgets and expenses

Experience developing internal processes and filing systems