Executive Assistant
Candidates must be able to work onsite - Monday-Friday.
Come join an exciting company who recently moved their HQ from Orange County CA to beautiful Scottsdale. This is great opportunity to directly support CEO of a growing company. Looking for a go-getter, who is looking to learn and grow in their career as an Executive Assistant.
Job Responsibilities
- Report directly to CEO managing his email inbox and calendar, filtering out unnecessary meetings and communications, and scheduling meetings.
- Assists drafting communications coming from the executive/manager(s), for example weekly updates and announcements.
- Prioritize conflicting needs, handle matters proactively, and follow through on projects to successful completion.
- Works closely and effectively with other executive/manager(s) to keep CEO well informed of upcoming commitments and responsibilities.
- Successfully complete critical aspects of deliverables with a hands-on approach, such as drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s responsibilities.
- Planning special events and executing special projects as they arise.
- Prepare meeting rooms/facilities and required audiovisual equipment.
- Responsible for planning and sending invitations, meeting reminders, and maintaining RSVP for events.
Job Qualifications
- 2+ years of C-Suite level Executive Assistant experience - preferably CEO.
- Previous experience working within a fast-paced or start-up environment.
- Excellent interpersonal skills and the ability to build relationships with additional stakeholders throughout the organization;
- Proficient in Microsoft Office suite - Outlook, Word, Excel, PowerPoint.
- Experience in managing multiple priorities, administrative coordination, and logistics.
- Professional and friendly demeanor.
- Ability to balance detail with departmental goals/objectives.
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills.
- Bachelor's degree or equivalent experience preferred.