Executive Assistant to the President

S

Steele Recruiting

Executive Assistant to the President

St Louis Park, MN
Full Time
Paid
  • Responsibilities

    Steele Recruiting, LLC is an Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants, Personal Assistants, and Chiefs of Staff for C-Suite and Senior Leadership Executives across the United States.

    With over 20 years in recruitment, we have a solid reputation for quality placements, professionalism, and maintaining confidentiality for every client and candidate.

    We are currently partnering with our client Bridgewater Bank, for the Executive Assistant to the President at theirnewly constructed corporate office (2020), located in Minneapolis, Minnesota (St Louis Park).

    Bridgewater Bank is on a mission to redefine banking in the Twin Cities. Known for its entrepreneurial spirit, award-winning culture, and commitment to innovation. Bridgewater values collaboration, mutual respect, and community impact. By challenging the status quo, the bank delivers a refreshing and unparalleled client experience that truly sets it apart.

    Mission-To be the finest entrepreneurial bank in the Twin Cities

    The Role

    In this role, the Executive Assistant will provide core administrative support to the President, and additionally, to the Chief Strategy Officer, and serve as a strategic liaison to senior management teams.

    This key functional resource requires the ability to proactively anticipate needs and execute end-to-end projects, balance tactical flexibility with strategic planning, and provide a consistently high level of professionalism and confidentiality.

    The successful candidate will be exceptionally organized, meticulous, and proactive. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment that is results-driven and community-oriented.

    What makes this opportunity unique?

    This role offers the opportunity to work as the trusted right hand to a newly appointed President who has grown with Bridgewater Bank over the years. As an experienced Executive Assistant, you’ll play a pivotal role in shaping the President’s day-to-day productivity while contributing to the bank’s larger mission within the community.

    Bridgewater Bank stands out for its award-winning culture, entrepreneurial spirit, and dedication to its people. The President values collaboration and efficiency, and this position provides a unique chance to be a part of a high-performing, dynamic environment where your expertise will be both recognized and impactful.

    Their office built in 2020 is stunning with the latest technology, design, open air, and light-filled spaces.

    This role is more than administrative support—it's about partnering with leadership to help Bridgewater Bank achieve extraordinary results, all while being part of an organization known for valuing its employees, offering transparency, and promoting meaningful growth.

    At Bridgewater Bank, competitive salaries, and top-tier benefits, are just the beginning. You will work alongside talented, supportive individuals who challenge and inspire you.

    Like true entrepreneurs, they run fast and lean. They are in constant evolution and the runway for personal and professional growth is long.

    Responsibilities

    Serve as the primary administrative support and confidant to the President, with additional support for the Chief Strategy Officer.

    Calendar Management:

    • Strategically manage calendars, ensuring optimal scheduling for efficiency and productivity.
    • Coordinate and prioritize meetings across time zones, resolve conflicts, and schedule recurring appointments.
    • Plan future scheduling needs, align calendars with organizational goals, and allocate time for focus or travel.
    • Act as a gatekeeper by filtering requests and managing the executive’s time effectively.

    Meeting Coordination and Preparation:

    • Coordinate and organize meetings, ensuring all necessary materials and agendas are prepared.

    • Organize board of directors’ meetings, prepare materials, handle board travel logistics, and facilitate communication between the President and board members.

    Email Management:

    • Sort and prioritize emails, flag urgent items, and ensure timely follow-ups.
    • Draft, proofread, and respond to routine or sensitive correspondence, maintaining the executive’s tone and professionalism.
    • Securely handle sensitive communication and manage stakeholder interactions.

    Travel Management:

    • Arrange domestic travel, including flights, hotels, and ground transportation.
    • Provide detailed, door-to-door itineraries to ensure seamless travel experiences.

    Event Planning:

    • Organize board of directors’ meetings, prepare materials, handle board travel logistics, and facilitate communication between the CEO and board members.

    • Coordinate executive team meetings and events, prepare agendas, distribute materials
    • Lead or assist in planning internal events, collaborating with the Marketing team as needed.
    • Manage logistics such as location setup, technology, catering, attendee travel coordination, and post-event follow-up.

    Technology & Documentation:

    • Utilize and maintain core technology systems to streamline processes.
    • Draft and format letters, memos, and presentations, translating complex information into clear documentation.
    • Develop and document procedures, training others as necessary.

    Reporting & Policy Interpretation:

    • Generate and manage reports on a scheduled and ad hoc basis, including expense reports.
    • Address inquiries requiring interpretation of policies or procedures.

    Project Management:

    • Assist with special projects involving research, analysis, and interdepartmental coordination.

    • Oversee components of high-visibility projects, ensuring efficient use of company resources.

    Confidentiality:

    • Handle sensitive and proprietary information with discretion.
    • Ensure appropriate sharing of information within the organization and guide peers on confidentiality standards.

    General Office Duties:

    • Manage mail, office supplies, and other administrative tasks as needed.

    Experience Requirements

    • 10+ years of progressive Executive Assistant experience supporting C-Suite executives, Presidents, CEO, or similar

    • Experience supporting a board of directors, including meeting minutes, communication, and logistics

    • Strong analytical and organizational skills with high attention to detail and accuracy

    • Proven ability to work independently, proactively, and creatively while exercising sound judgment and discretion on confidential matters

    • Ability to work under pressure at times to handle a wide variety of activities with shifting priorities

    • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and other relevant software, and ability to learn new technologies

    • Skills: Strong organizational, time management, and multitasking abilities, with a keen attention to detail.

    • Communication: Excellent written and verbal communication skills, with professionalism and the ability to interact effectively with individuals at all levels.

    • Software Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant applications.

    • Excellent proofreading and writing skills

      Preferred Experience/Qualifications:

    • A college degree
    • Experience in a publicly traded company

    Benefits

    • Highly Competitive Salary

    • Bonus opportunity

    • Insurance: Medical, Dental, and Vision

    • Snacks, coffee, beverages throughout

    • HSA Contributions

    • FSA

    • 401K Match – Up to 4%

    • Paid Time Off (PTO)

    • 10 Paid Holidays

    • Paid Volunteer Time Off

    • Basic Life Insurance

    • Employee Assistance Program (EAP)

    • Mentorship Program

    • Health & Wellness Programs

    • Discounted Gym Membership at Lifetime Fitness

    • Paid Parental Leave

    • Free underground parking

    • Outstanding Culture with fun employee events

    Bridgewater Bank is committed to complying with all laws prohibiting discrimination in employment and is proud to provide equal employment opportunities to applicants and employees without discrimination based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by local, state, and federal law.