Summary

If you like to innovate, are self-reliant with a strategic mind and forward-thinking solutions approach and interested in giving your full potential and grow with us, this position may be for you.

We are a social and environmental responsible Company. Our commitment to safety, diversity, equity and inclusion, adaptability and continuous improvement are part of our personality.

We are looking for a proactive, independent and experienced executive assistant/bookkeeper with excellent proven record of working with small and/or large corporations with outstanding communication and organization skills.

Roles and Responsibilities

Executive Assistant Duties:

Manage CEO calendars, including scheduling meetings, appointments, and travel arrangements.

Prepare and edit correspondence, communications, presentations, and other documents.

Coordinate and organize Company and Client meetings, including preparing agendas, taking minutes, and following up on action items.

Support on the coordination and writing of bidding proposals.

Handle confidential information with discretion and professionalism.

Liaise with internal and external stakeholders on behalf of the executives.

Perform general office duties such as ordering supplies, managing office equipment, company promotionals, maintaining office organization, etc.

Support all document/project controls for the Company.

Bookeeper Duties:

Maintain accurate financial records, including accounts payable and receivable, payroll, and general ledger entries

Prepare and process invoices, receipts, and payments.

Reconcile bank statements and manage cash flow.

Assist in the preparation of financial reports, budgets, and forecasts.

Ensure compliance with financial regulations and standards.

Support the preparation of tax documents and liaise with external auditors and accountants.

Reconcile accounts payable and receivable

Ensuring compliance with federal, state and local legal requirements

Advising management on compliance needs

Assisting in financial activities such as running payroll and generating invoices

Manage all accounting transaction

Qualifications/Experience

Bachelor’s degree in accounting, finance or related discipline

CPA (preferred)

FAR expertise (preferred)

Bookkeeping experience, accounting experience required

Experienced in Construction, federal, government contracts (desired)

Strong attention to detail, quality and good analytical skills

Skills

Teamwork

Leadership

Listener

Communication Skills

Adaptability

Respect

Proactive