Job Description

POSITION SUMMARY:

The Executive Coordinator is a strategic partner responsible for providing comprehensive support to C-suite executives. This role will serve as a key resource for deepening engagement with Stream’s top talent, strengthening collaboration and alignment with Stream’s overarching priorities, and promoting a unified company culture and operational efficiency. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.

RESPONSIBILITIES:

• Proactively manage the CEO and COO’s Outlook inboxes-monitoring, prioritizing, and responding to emails as appropriate to ensure timely communication and follow-through
• Coordinate complex scheduling and extensive calendar management for C-suite executives
• Manage, coordinate, and arrange executives’ travel and travel-related activities, including hotel booking, transportation, and preparing expense reports for C-suite executives
• Own and manage executive committee meetings, including scheduling, prioritizing, and preparing for meetings; ensure successful execution by coordinating agendas, materials, follow-ups, and stakeholder alignment
• Execute strategic recruiting efforts, including coordinating personalized candidate experiences, managing sensitive communications, and ensuring seamless end-to-end execution highlighting company brand culture
• Manage executive’s day-to-day social media operations, including content administration, content publishing, and tracking engagement
• Organize and maintain departmental calendar of meetings, travel schedules, and PTO
• Plan and orchestrate work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Provide some high-level personal assistant support to the CEO and COO, including oversight of appointments, reservations, and confidential tasks to optimize their productivity and efficiency
• Create and maintain contacts, companies, and meeting notes in Dynamics365 CRM application
• Work with National Marketing, and independently, to coordinate client entertainment events

Qualifications

• 3+ years’ experience in providing administrative & project support to a team
• Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion
• Strong verbal and written communication abilities with practical interpersonal skills
• Strong attention to detail
• Proficient in the Office 365 Platform, such as Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, etc.
• Team-oriented with flexibility to support timelines and deliverables
• Strong internal customer focus, especially in delivering high-quality results
• Highly organized with strong follow up skills and the ability to multi-task
• Able to think critically to solve complex, time-sensitive inquiries and data issues

Additional Information

#LI-Onsite

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.

To apply for a position, please visit our website at www.streamrealty.com