Executive Management Assistant - High-Tech Manufacturing - Base Salary to 100k/year - Plainview, NY
Plainview, NY
Full Time
Paid
Responsibilities
Executive Management Assistant - High-Tech Manufacturing - Base Salary to 100k/year - Plainview, NY
Our client, an established and growing high-tech manufacturing company, is currently seeking an experienced Executive Management Assistant onsite at their Plainview, NY area location. The Executive Management Assistant will work in complex high-tech environment to support the CEO in the smooth operation of administrative and executive office functions.
Responsibilities:
Manage the CEO’s email inbox, prioritizing and categorizing messages. Respond on the CEO’s behalf when required
Arrange and coordinate travel plans, including flights, accommodation, transportation, and itineraries. Process and manage travel expenses (Concur), ensuring accuracy and timely submission.
Conduct follow-up calls and communications with stakeholders as directed by the CEO. Maintain a professional and responsive line of communication with internal and external contacts.
Schedule, organize, and prepare for meetings, including booking conference rooms, arranging materials, and ensuring technical equipment is set up. Receive guests and provide hospitality, ensuring a positive and professional experience.
Maintain and manage the CEO's calendar, scheduling appointments, meetings, and events. Anticipate scheduling conflicts and proactively reschedule or adjust plans as necessary.
Prepare, edit, and proofread correspondence, reports, and other documents. Organize and maintain filing systems, both electronic and paper, ensuring confidentiality and accessibility.
Handle ad-hoc tasks and projects as assigned by the CEO, providing timely and efficient solutions. Assist with office management tasks, such as ordering supplies and coordinating with vendors.
Qualifications:
5+ years proven experience as a corporate Executive Assistant
Comfortable in a high-tech, complex environment
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Discretion and confidentiality in handling sensitive information.
8am - 5pm Monday - Friday hours; always onsite when visitors are present; flexibility for occasional remote work