Executive Assistant at Efferent Media

We’re looking for an organized, proactive, and tech-savvy Executive Assistant to join our team and help us stay on top of our game! If you're great with details, thrive in a dynamic, in-office environment, and enjoy keeping things running smoothly, you might be just who we're looking for. While we appreciate your experience, please note that this position requires working from our Lindenhurst office daily— we are not considering remote candidates at this time.

What You’ll Do:

Provide high-level administrative support to our executive team

Manage calendars, emails, and phone calls with expert precision

Assist with basic accounts payable and receivable tasks

Coordinate meetings, prepare financial paperwork, and handle office management tasks

Support various departments, from marketing to finance, to ensure seamless operations

Bring your creative ideas and contribute to the growth of the company

You’re Probably a Match If You Have:

Juggle tasks like a pro on a Mac (comfortable with the platform is essential).

Overall familiarity with QuickBooks is helpful (or the willingness to learn it quickly).

Interest in CRMs, WordPress, or tools like Google Analytics is preferred.

Need strong organizational and multitasking abilities to succeed in this role.

Natural communicator with excellent written and verbal skills.

Understanding how to adapt quickly to new tools and technologies is crucial.

Some knowledge or interest in digital marketing is a definite plus, but not a deal breaker!

Starting out? We would also consider applicants who are earlier in their careers if you have some digital marketing experience, training, or knowledge. Your eagerness to learn and grow with us matters most. Be real in your response or cover letter—tell us why you’re the right person for the position and why we should consider you.

About Us: We’re a 13-year-old digital marketing agency that serves clients across the United States, Canada, and Australia. Our team is passionate, collaborative, and always striving to deliver the best results for our clients. We’re a laid-back, creative office, and we value authenticity and personality just as much as we value skills. You’ll be joining a dynamic environment where your contributions will be valued, and your skills can grow.

A Glimpse of What We Offer:

Paid time off to recharge

Sanity Days to maintain work-life balance

Paid training and learning opportunities to develop your skills

401k plan to help secure your future

Medical, dental, and vision insurance to keep you healthy

Opportunities for some remote working (though we prefer in-office collaboration)

Occasional travel to support the team or attend events

This role is a great opportunity to become a key member of our team. If you're organized, eager to learn, and ready to make an impact, we want to hear from you! Show us your personality, tell us why you’d be a great fit, and let’s get started!

Equal Opportunity Employer Statement: At Efferent Media, diversity, inclusion, and open expression are at the heart of who we are. We recognize the importance of creating a welcoming environment where everyone’s voice can be heard and valued. We are committed to building an inclusive culture, regardless of ethnicity, religion, color, sexual orientation, gender identity, race, national origin, age, disability status, or caregiver status. If you need any reasonable accommodations during the recruitment process, please let us know, and we’ll do our best to assist.