Job Description

AECOM is seeking a Facilities Coordinator to join the DCS AMER Real Estate Group. This role will provide comprehensive support to the West Regional Facilities Manager, assisting with a variety of tasks that ensure the smooth operation of AECOM’s facilities across the West Region. This includes occasional responsibilities within the Canadian Region.

This will be a hybrid position including a combination of both remote and in-office that will be based in Denver, CO.

Job Responsibilities will include, but not be limited to:

Daily Responsibilities :

• Email Management: Promptly address incoming emails and assess incident-related communications.
• Procurement Duties: Oversee invoice approvals, process purchase requests, track invoice payments, handle invoice coding and submissions, reconcile invoices, and manage supplier setups among other related tasks.
• Occupancy Tracking: Maintain and update the occupancy log as required.

Weekly Tasks :

• Occupancy Reporting: Prepare and disseminate the occupancy report.

Monthly Obligations :

• Financial Documentation: Handle monthly billing and invoice processing.
• Ongoing Support:
• Communication: Answer calls pertaining to West Region office issues and provide assistance to team members.
• Documentation: Keep regional team workbooks and files current with the latest updates.
• Meeting Participation: Attend meetings, take detailed notes, and list action items for team members.
• Ad-hoc Assistance: Provide support for non-routine office tasks as they arise.
• Project Involvement: Support for various tasks and projects on an as-needed basis.

Qualifications

Minimum Requirements:

• BA/BS + 2 years of relevant experience with facilities management and/or administrative activities or a demonstrated equivalency of experience and/or education

Preferred Qualifications:

• Previous database data entry, reporting and/or data analysis and presentation is preferred
• Strong Mathematical skills to help collect, measure, organize and analyze data
• Problem-solving skills and the ability to maintain a schedule
• Accuracy and attention to detail; ability for critical thinking
• Team player, flexible, multi-tasker, excellent sense of customer service, and "can do" attitude
• Must have excellent communication skills - writing, interpretation, judgment, and interpersonal style
• Advanced skills in MS Office suite - Excel, Word, PowerPoint, Outlook, Teams

Additional Information

• This position does not include sponsorship for United States work authorization now or in the future
• Relocation assistance and/or per diem is not offered for this position
• All your information will be kept confidential according to EEO guidelines

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.