Job Description

AECOM is seeking a Facilities Coordinator to join the DCS AMER Real Estate Group. This role will provide comprehensive support to the West Regional Facilities Manager, assisting with a variety of tasks that ensure the smooth operation of AECOM’s facilities across the West Region. This includes occasional responsibilities within the Canadian Region.

This will be a hybrid position including a combination of both remote and in-office that will be based in Denver, CO.

Job Responsibilities will include, but not be limited to:

Daily Responsibilities :

• Email Management: Promptly address incoming emails and assess incident-related communications.
• Procurement Duties: Oversee invoice approvals, process purchase requests, track invoice payments, handle invoice coding and submissions, reconcile invoices, and manage supplier setups among other related tasks.
• Occupancy Tracking: Maintain and update the occupancy log as required.

Weekly Tasks :

• Occupancy Reporting: Prepare and disseminate the occupancy report.

Monthly Obligations :

• Financial Documentation: Handle monthly billing and invoice processing.
• Ongoing Support:
• Communication: Answer calls pertaining to West Region office issues and provide assistance to team members.
• Documentation: Keep regional team workbooks and files current with the latest updates.
• Meeting Participation: Attend meetings, take detailed notes, and list action items for team members.
• Ad-hoc Assistance: Provide support for non-routine office tasks as they arise.
• Project Involvement: Support for various tasks and projects on an as-needed basis.

Qualifications

Minimum Requirements:

• BA/BS + 2 years of relevant experience with facilities management and/or administrative activities or a demonstrated equivalency of experience and/or education

Preferred Qualifications:

• Previous database data entry, reporting and/or data analysis and presentation is preferred
• Strong Mathematical skills to help collect, measure, organize and analyze data
• Problem-solving skills and the ability to maintain a schedule
• Accuracy and attention to detail; ability for critical thinking
• Team player, flexible, multi-tasker, excellent sense of customer service, and "can do" attitude
• Must have excellent communication skills - writing, interpretation, judgment, and interpersonal style
• Advanced skills in MS Office suite - Excel, Word, PowerPoint, Outlook, Teams

Additional Information

• This position does not include sponsorship for United States work authorization now or in the future
• Relocation assistance and/or per diem is not offered for this position
• All your information will be kept confidential according to EEO guidelines

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.