Job Description

The DWA Facilities Coordinator is responsible for providing the highest levels of customer service to the customers of the DreamWorks/NBCUniversal Operations & Technology Facilities Teams. Your primary responsibilities will be Facility Operations at the DreamWorks Animation (DWA) campus. You will meet diverse customer service request needs, providing information supporting communications of Facilities Ops & Engineering work activities.

What You'll Do:

• Providing highest levels of customer service for NBCUniversal Facilities Ops & Engineering customers by establishing and maintaining favorable occupant relations, including operating the Fac Ops & Eng Integrated Workplace Management System, internal/external correspondence, deliveries, filing, etc.
• Perform Zone Maintenance inspections at DWA Flower Campus & 11611 Hart Street Archives and create planned corrective work orders to ensure properties are well-maintained
• Perform general office repairs and maintenance requests, including set ups and moves; stocking & maintaining copy rooms, setup & organizing of exterior spaces, inspections of meeting rooms, ergonomic equipment installs, furniture modification, etc. Inspect and prepare vacated offices/cubicles so they are move-in ready for new employees
• Provide facilities support and project coordination for Flower campus and Hart Street. Coordinate special projects with outside vendors as assigned
• Coordinate special events with respective departments. Conduct walk through and create plan working with production departments, food services, security, and external vendors. Set up and tear down as required
• Support Maintenance, Repair, Operations (MRO) process with coordinating orders, pick up, delivery, and receipt status for purchases made by the Facilities and Engineering teams. Reconcile packing slips and input into Archibus tickets.
• Maintain Asset Management program
• Uses Finance tools, to manage vendor requirements, new set ups, invoice processing, insurance and safety compliance. Create department purchase requests and track purchase orders and invoices. Process, code, and track rent and storage allocations, invoices and payments.
• Assist with monthly Accrual Reports for Finance. Retrieves back-ups using accounts payable system
• Track and document costs generated from Utilities
• Assist with Emergency Services and Business Continuity, and Health & Safety programs and support as needed. Provide support for safety drills and to Floor Wardens
• Assist with recycling program and other Sustainability initiatives and maintain safe document destruction program with Iron Mountain
• Performs other facility tasks as required

Qualifications

Let’s Talk About You…

• Tech-savvy – You are an MS Office whiz and can take on new software with ease
• Communicates with ease – You have a way with words; written and verbal
• Self-starter – You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
• Customer Service Champion – No request is too big or too small, you put customers and our people first
• Impeccable attention to detail – You bring customer requests to life by organizing the team’s daily work plans and scheduling commitments
• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed

What You Have:

• High School Diploma
• 3+ years prior experience in a clerical/administrative role
• Position requires a valid California Driver's License and a clean driving record
• Ability to lift up to 50 lbs

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $45,000 - $50,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.