Position Overview: We are seeking an experienced and detail-oriented Finance and Administration Manager to oversee the financial operations of our organization. The Finance and Administration Manager will focus budgeting, grant management, payroll, employee benefits, and financial reporting, ensuring sustainable financial practices that support our missions. The Finance and Administration Manager will play a key role in maintaining financial integrity, optimizing processes, and supporting leadership with data-driven insights. This is a strategic leadership role that requires strong financial management, organizational, and communication skills. Working Conditions: • Full-time position, with occasional evening or weekend work required for special events or deadlines. • Remote or in-office work, depending on the organization’s structure. • Potential for limited travel related to donor meetings, organizational events, or conferences. • The typical working hours are Monday - Friday, 40 hours a week, between the hours of 8:00 am - 6:00 pm • Work is hybrid, remote, and in-person options depending on the supervisor’s request and organizational needs. The Formation Project is an equal-opportunity employer. TFP does not discriminate based on race, ethnicity, color, gender identity or presentation, sex, marital status, sexual orientation, age, religion, immigration status, housing status, or the presence of any sensory, mental, or physical disability in employment. We will provide reasonable accommodation to individuals with disabilities so they can participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation. Responsibilities: Financial Strategy and Budget Management: • Develop and manage annual budgets, ensuring financial sustainability and alignment with organizational goals. • Monitor financial performance, analyze variances, and recommend adjustments as needed. • Support Leadership with financial insights for strategic decision-making. • Create and implement financial strategies in partnership with the Program Director and CEO to support the organization's programming initiatives. • Create and implement in partnership with the CEO and Board Finance Committee financial strategies to support the organization's sustainability (i.e., endowment strategy, etc.). • Collaborate with the Program Director and CEO to ensure financial sustainability and alignment with organizational goals. • Evaluate current and, if needed, develop new financial policies and procedures that ensure compliance with funding requirements and long-term organizational objectives. • Ensure strong financial controls are in place throughout the organization. Bookkeeping & Financial Reporting: • Oversee daily financial transactions and ensure the accurate recording and reconciliation. • Maintain financial records in compliance with applicable regulations, ensuring accuracy and integrity. • Reconcile bank statements and other financial accounts regularly. • Work with third-party bookkeepers and CPAs to ensure timely and compliant tax filings. Grant & Compliance Management: • Track and manage grant budgets, ensuring compliance with funder requirements. • Ensure that grants are administered in accordance with terms and conditions, including the timely submission of reports. • Work closely with grant recipients, ensuring proper administration and documentation of restricted and unrestricted funds. • Obtain and maintain required financial certifications, including for federal grant management. Budget Tracking & Financial Reporting: • Develop and maintain organizational budgets, ensuring accurate forecasting and monitoring of financial performance. • Provide monthly, quarterly, and annual financial reports to management and the board of directors, highlighting key financial trends and areas for improvement. • Analyze budget variances and propose adjustments as needed. • Assist with donor data entry and financial management for donations. Payroll & Employee Benefits Management: • Oversee payroll processing, ensuring accuracy and compliance with labor laws. • Manage employee benefits programs, including health insurance, retirement plans, and other perks. • Ensure proper employee compensation and benefits package administration, working with external vendors when necessary. • Work with third-party vendors (HR, CPA, and bookkeeping support) to ensure smooth payroll and benefits administration. • Manage, with the supervisor, employee onboarding and staff dismissal from a financial and payroll perspective (if not adding ‘operations’ or ‘administration’ to the title. Note: This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employees will be required to follow any other job-related instructions and to perform other reasonably job-related duties as requested by any person authorized to give instructions or assignments. Qualifications: Preferred Qualifications: • Bachelor’s degree in Finance, Accounting, or a related field (Master’s degree or CPA is a plus). • 5+ years of experience in financial management, budgeting, and grant management. • Strong understanding of payroll systems, employee benefits, and tax regulations. • Proficiency in financial software (e.g., QuickBooks, Excel, etc.). • Excellent communication and interpersonal skills, with the ability to collaborate with internal and external stakeholders. • Strong organizational skills and attention to detail. • Ability to manage multiple priorities and work in a fast-paced environment. • Knowledge of nonprofit fundraising, donor management systems, and compliance with donor reporting requirements. • Experience with budgeting and financial forecasting, especially in a nonprofit environment. • Certification in nonprofit accounting or finance (e.g., CPA, CGMA) is a plus. Compensation: $65,000 - $75,000 yearly

• Financial Strategy and Budget Management: • Develop and manage annual budgets, ensuring financial sustainability and alignment with organizational goals. • Monitor financial performance, analyze variances, and recommend adjustments as needed. • Support Leadership with financial insights for strategic decision-making. • Create and implement financial strategies in partnership with the Program Director and CEO to support the organization's programming initiatives. • Create and implement in partnership with the CEO and Board Finance Committee financial strategies to support the organization's sustainability (i.e., endowment strategy, etc.). • Collaborate with the Program Director and CEO to ensure financial sustainability and alignment with organizational goals. • Evaluate current and, if needed, develop new financial policies and procedures that ensure compliance with funding requirements and long-term organizational objectives. • Ensure strong financial controls are in place throughout the organization.Bookkeeping & Financial Reporting: • Oversee daily financial transactions and ensure the accurate recording and reconciliation. • Maintain financial records in compliance with applicable regulations, ensuring accuracy and integrity. • Reconcile bank statements and other financial accounts regularly. • Work with third-party bookkeepers and CPAs to ensure timely and compliant tax filings.Grant & Compliance Management: • Track and manage grant budgets, ensuring compliance with funder requirements. • Ensure that grants are administered in accordance with terms and conditions, including the timely submission of reports. • Work closely with grant recipients, ensuring proper administration and documentation of restricted and unrestricted funds.  • Obtain and maintain required financial certifications, including for federal grant management. Budget Tracking & Financial Reporting: • Develop and maintain organizational budgets, ensuring accurate forecasting and monitoring of financial performance. • Provide monthly, quarterly, and annual financial reports to management and the board of directors, highlighting key financial trends and areas for improvement. • Analyze budget variances and propose adjustments as needed. • Assist with donor data entry and financial management for donations.Payroll & Employee Benefits Management: • Oversee payroll processing, ensuring accuracy and compliance with labor laws. • Manage employee benefits programs, including health insurance, retirement plans, and other perks. • Ensure proper employee compensation and benefits package administration, working with external vendors when necessary. • Work with third-party vendors (HR, CPA, and bookkeeping support) to ensure smooth payroll and benefits administration. • Manage, with the supervisor, employee onboarding and staff dismissal from a financial and payroll perspective (if not adding ‘operations’ or ‘administration’ to the title.Note: This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employees will be required to follow any other job-related instructions and to perform other reasonably job-related duties as requested by any person authorized to give instructions or assignments.