FINANCE & OPERATIONS COORDINATOR

Center for Gender and Refugee Studies

Classification: Class Code 1740 / Exempt / Full-Time / Benefited / Contract

Anticipated hiring rate : $75000 Annually

ABOUT THE DEPARTMENT

The Center for Gender & Refugee Studies (CGRS) defends the human rights of people seeking asylum in the United States. With strategic focus and unparalleled legal expertise, for 25 years CGRS has championed the most challenging cases, fought for due process, and promoted policies that deliver safety and justice for refugees.

We are the trusted partner and proven resource for legal services providers and human rights organizations and bring invaluable data and compelling personal stories to shape the public narrative. Through technical assistance and training, we empower advocates to take on complex asylum cases, providing them with the tools they need to craft winning arguments and secure protections for their clients. We also use strategic litigation to advance sound asylum laws and protect due process rights. And our policy advocacy and education work provide critical expertise to policymakers at all levels of government, leading the movement to honor our commitments to refugees and asylum seekers under U.S. and international law. CGRS is committed to building an anti-racist and anti-oppression organization that lives its values internally and externally.

THE ROLE AND RESPONSIBILITIES

The Finance and Operations Coordinator is responsible for the smooth operation of all CGRS's program areas through supporting the integrity of the Center's financial management. The Center is an integrated part of University of California College of the Law, San Francisco (UC Law SF) but also operates our own independent 501(c)(3), CGRS-California. This role requires compliance with all financial regulations, including those of the University of California as well as federal and state nonprofit guidelines. The ideal candidate will have a strong background in budgeting, forecasting, financial reporting, and compliance. The Finance and Operations Coordinator will work closely with the executive team, program directors, and external stakeholders to ensure financial stability and transparency. This is a critical role that requires a proactive approach to financial management and a commitment to the values and mission of our Center. This is an in-person position with the possibility of hybrid schedule.

Typical duties and responsibilities include, but are not limited to:

• Manage both the Center's and CGRS-California's accounting, budgeting, and financial systems.
• Prepare annual and mid-year budgets for review by the UC Law SF's administration and CGRS-California's Board of Directors
• Prepare all financial reports for all funders (government contracts and private foundations), including budgets, balance sheets, financial statements, and revenue lists.
• Ensure fiscal controls for both the UC Law SF Center and CGRS-California.
• Liaise with UC Law SF fiscal services, purchasing, and other departments to facilitate all financial transactions and reconciliations.
• Manage the tracking and processing of financial documents, including contracts with outside vendors, grant agreements, and contracts for CGRS services; serve as the Center's point of contact with all vendors, submitting invoices, and managing communications.
• Coordinate with off-site bookkeepers to close CGRS-California monthly financials, review financial reports, and maintain and update grant-tracker documents. Oversee support staff roles in supporting with receipts coordination and data entry.
• Prepare for and liaise with outside CPA firm for annual financial review and audit.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• A Bachelor's Degree or equivalent work experience
• Minimum 3 years of experience in non-profit financial management
• Strong preference for candidates with background in immigrant rights or legal services organizations

KNOWLEDGE, SKILLS & ABILITIES.

• Strong command of non-profit financial management and fiscal controls systems
• Competence in a range of software tools including budgeting and online accounting systems
• Ability to balance, priorities and follow through on tasks for multiple projects in a timely manner
• Strong work ethic, evidence of excellent judgement, attention to detail, and demonstrable personal integrity
• Ability to work independently and within a team
• Commitment to protecting and promoting the human rights of refugees

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

For Your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For Your Work/Life Balance

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

Please note: This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.

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